Facilities Coordinator

hace 2 meses

Ciudad de México, Ciudad de México Spin Master Ltd A tiempo completo

Job Overview

What will you be responsible for? The Office Operations Supervisor is tasked with ensuring the seamless and effective functioning of the Spin Master Ltd office, encompassing utilities, HVAC systems, security measures, cleanliness, spatial design, and construction oversight. This role is crucial in maintaining a safe and healthy work environment for all employees and stakeholders. A strong emphasis on customer service is expected in interactions with internal business partners and team members. Key Responsibilities Health and Safety Management
  • Ensure compliance with all relevant Municipal, State, and Federal Health and Safety regulations.
  • Document and disseminate all pertinent Health and Safety policies and procedures.
  • Develop and implement a structured 5S and Safety Program aligned with Spin Master values.
  • Lead the Health and Safety Committee and participate actively in emergency response training.
Building Oversight
  • Manage daily communications with the Property Manager to address property management needs.
  • Oversee the relationship with the Cleaning Contractor to ensure cleanliness standards.
  • Conduct daily inspections of office facilities and monthly evaluations of warehouse conditions.
Security Management
  • Maintain the security and safety of Spin Master facilities at all times.
  • Manage relationships with third-party security and alarm service providers.
  • Oversee the programming and distribution of security access badges for employees and contractors.
  • Ensure that all security devices, including cameras, are operational and well-maintained.
Administrative Support
  • Collaborate with finance on the procurement of office supplies and refreshments.
  • Create Purchase Requisitions for facility-related expenses.
  • Support sustainability initiatives and participate in environmental teams.
  • Regularly update and manage essential documents such as employee headcount and seating arrangements.
  • Coordinate in-office events and manage showroom logistics.
  • Serve as a resource for the Global IT team on-site.
  • Secure IT equipment and assist with setup and retirement processes.
Required Skills and Experience Proven experience in Facilities or Office Management. Proficient in MS Office and familiar with accounting software and web-based applications. Experience with SAP is advantageous. Ability to lift and move items up to 50 pounds and perform light physical tasks as needed.

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