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Administrative Supervisor of Corporate Offices
hace 2 meses
We are seeking an experienced Administrative Supervisor to oversee the reception and mailroom functions, as well as manage office supplies, small package shipping, and vendor relationships for our Mexico City office. The successful candidate will have a proven track record in project management, supplier relationship management, and office technology.
Key Responsibilities
* Supervise receptionist and reception activities, including switchboard, messengers, and visitor security
* Manage mailroom functions, ensuring incoming parcels and letters are delivered daily and outgoing mail is stamped and delivered to the postal service
* Oversee and administer Records Retention for this location, ensuring compliance with CBI corporate policy
* Manage small package shipping, ensuring the Company's compliance and tracking savings
* Process office supplies, including ordering and inventory management
* Select and oversee vending supplier and services in this location
* Manage and order business cards and stationary
* Research and select cleaning supplier to maintain the office space
* Assist with the maintenance of the office video surveillance system
* Administer, oversee, and issue building/suite security cards to the Company's office space
* Create and manage the Company's Corporate Emergency Plan for Mexico City location
* Process office space related invoices for payment
* Work with Human Resources on the compliance, stocking, and reservations of the Company's Mother's room
* Provide US Facilities team with intra-net content for this location
* Assist HR in the seating assignments/placement of new hires and terminations within the space
* Manage all supplier/vendor relationships
* Serve as the Company's ergonomic SME and coordinate all ergonomic-related issues to completion
* Aids VP, Facilities Management and Finance in preparing and managing annual budget for Mexico City office space
Requirements
* A Bachelor's Degree
* Proficiency in English and Spanish is required
* A minimum of 5 years' work experience in facilities and/or office management, as well as technology and supplier relationship management
* Excellent written and oral communication skills
* Ability to work well with all levels of internal personnel and external business associates
* Strong team and service orientation
* Ability to handle confidential and/or sensitive information in a professional manner
* Excellent quantitative and analytical skills
* Ability to make decisions independently and recommend viable solutions to problems and issues
What We Offer
* Competitive salary and benefits package
* Opportunity to work with a dynamic and growing company
* Collaborative and supportive work environment
If you are a motivated and experienced administrative professional looking for a new challenge, please submit your application.
