HR Administrative Assistant

hace 12 horas

Ciudad de México, Ciudad de México The Sherwin-Williams Company A tiempo completo
Job Summary

The HR Administrative Assistant will provide administrative support to the Corporate Shared Services Center Offices, employees, managers, and HR Business Partners within the company. This role requires excellent time management, communication skills, and the ability to maintain confidentiality while prioritizing workload.

Key Responsibilities
  • Provide front-desk reception support to the Shared Services Center Offices.
  • Serve as the primary point of contact for employees, job candidates, and guests arriving in the Offices.
  • Work in partnership with the HR Coordinator and Facility Lead to ensure appropriate coverage of the front desk.
  • Answer and/or properly route all phone calls coming into the general SSC telephone line.
  • Maintain Standard Operating Procedures for all front desk responsibilities.
  • Provide back-up reception support to Facility Lead daily.
Special Projects and Events
  • Assist with the planning of the Annual Recognition and Year-end event in partnership with the HR team and planners.
  • Assist in the planning of other special events and department events.
  • Assist managers with their employee's upcoming 25th, 40th, 50th, and 60th anniversaries with the company.
  • Manage and maintain the Offices Reception meeting room access, access list, and supplies.
  • Update, maintain, and distribute the Corporate Organization List of executive-level, as well as maintain Distribution lists on Corporate Communication email.
  • Draft and distribute Event communication, Funeral Notices, Birth, Anniversaries, and Birthdays order flowers and request donations as needed.
  • Serve as an Emergency Response Coordinator and report employee accidents.
  • Assist with special projects as needed.
Administrative Support
  • Request IT and other equipment and system access for staff as needed.
  • Assist HR Coordinator with HR department invoices and expense reports.
  • Assist with Department budgeting process.
  • Maintain/order/purchase all office supply inventory and employee kitchen inventory.
  • Manage all incoming/outgoing mail functions for the Corporate division in the region.
  • Schedule meetings/conference calls and appointments and make travel arrangements for employees as requested. Assuring and maintaining clean meeting rooms.
  • Create, organize, and maintain file systems and files, correspondence, and other records.
  • Create and update organization charts as requested by HR Managers.
  • Assist with HR Cloud Case submissions, tracking, and follow-up.
  • Coordinate Management 101 training and track course completion in the HR Cloud.
  • Assist new hires with I9 process.
  • Support HR Coordinators' general report requirements for HR process as needed.
  • Support with HR Coordinator Package delivery to the facility and coordinating with the different groups receiving.
  • Support Finance group on Credit card delivery to employees.
Requirements
  • Minimum 1+ years office coordinator/administrative or customer service experience providing a wide variety of administrative and business support.
  • Proficient in Microsoft Office and industry-related software programs.
  • Strong Organization skills.
  • Must have attention to detail, be proactive with problem-solving, flexibility, and creativity.
  • Possesses excellent communication skills and a professional demeanor.
  • Intermediate written and oral English skills.
  • Microsoft office (PowerPoint, Word, and Excel).
  • Good writing and spelling.
Preferred
  • Administrative HR experience.
  • 1 Year experience with internal communication.
  • CANVA, Photoshop, or similar.
  • Experience in corporate event coordination.

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