Corporate Event Coordinator
hace 3 semanas
We are seeking a highly skilled and organized Administrative Assistant to support our Latin America Pan-Regional PR teams. As a key member of our team, you will be responsible for maintaining calendars, scheduling meetings, coordinating travel arrangements, and providing administrative support.
Responsibilities:- Maintain accurate and up-to-date calendars for multiple executives
- Schedule internal and external meetings with ease
- Coordinate regular maintenance and updating of supporting documents across several teams
- Organize internal and external events for small to medium-sized staff or vendors
- Plan and execute team off-sites and on-site events, including agenda creation, scheduling, catering, activities, and budget management
- Note-taking in meetings and circulating information to the greater team with clear action items
- Coordinate travel arrangements (domestic and international) and other administrative duties such as processing travel and expense reports, digital and physical filing, etc.
- Assist in contract renewal, scope of work, and budget/PO overview of external agencies
- Create presentations and documents using Google Suite and utilize internal tooling resources daily
- Provide administrative support for projects and events across multiple teams as needed
- 4+ years of experience as an Assistant or similar role
- Advanced fluency in Spanish and English is required; fluency in Portuguese is a plus
- Experience optimizing day-to-day work and processes more efficiently
- Great organizational skills, ability to prioritize and respond accordingly
- Team player who operates in a fast-paced team-oriented setting
- Ability to maintain confidential information
- Solid writing skills and ability to multitask
- Experience/Proficiency in Google Suite is a plus
As an equal-opportunity employer, we celebrate diversity and recognize that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status.
The estimated salary for this position is $60,000 - $80,000 per year, depending on experience and qualifications.
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