Event Coordinator

hace 3 semanas


Xico, México The William Reed Group A tiempo completo
Event Assistant Job Description

We are seeking a highly organized and detail-oriented Event Assistant to join our Rethink Events team at The William Reed Group. As an Event Assistant, you will play a crucial role in the organization and execution of our international business summits.

Key Responsibilities:
  • Research and shortlist new venues, AV companies, and other suppliers for upcoming summits.
  • Liaise with speakers in the run-up to each summit, gathering photos, biographies, and presentations.
  • Send out session guidelines to moderators and set up panel preparation calls with moderators and speakers.
  • Support the business development team with client liaison, chasing in logos and corporate profiles, and registering delegates and guests.
  • Assist in the set-up of the virtual event platform and 1-1 meeting software and keep this up to date in the run-up to and during the summit.
  • Build and manage the registration site for each summit, processing new registrations, updating details where needed, and pulling regular reports and data.
  • Proof-read delegate lists in Cvent, create branded delegate lists for the sales team to share, and organize badge printing.
  • Format summit presentations and manage speakers and presentations on the day of the summit – whether live-streamed or in-person.
  • Help to run each event on the day, including set-up, registration, managing delegate queries, venue liaison, and AV liaison.
  • Pull post-event analytics from the summit platform to support the business development team with client reports.
Requirements:
  • Strong relationship-building skills as we believe that building strong relationships with our speakers, sponsors, and delegates is essential to our future success.
  • Strong organizational skills with an ability to prioritize a variety of tasks effectively, which is particularly important for project management.
  • Strong written and verbal communication skills, as well as accuracy and attention to detail.
  • Excellence in using Microsoft Office, specifically Word, Excel, and PowerPoint.
  • To be self-motivated and organized, with an ability to work to deadlines.
  • Experience using Cvent and Swapcard is desirable but not essential.
  • Additional languages such as Spanish, Portuguese, Arabic, etc. are advantageous but not essential.
Company Benefits:
  • 25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days.
  • An additional day of leave for you to take on a cultural celebration day or on your birthday if you like.
  • A contributory pension scheme.
  • Life assurance scheme.
  • Group income protection.
  • Enhanced family-friendly leave pay entitlements.
  • Wellbeing benefits, including a health care cash plan, employee assistance programme, and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates.
  • Cycle to Work Scheme.

We provide a supportive work environment and are committed to maintaining a healthy work-life balance for all of our employees. Working for The William Reed Group means that you will be joining a stable organization that is committed to developing its employees and brands.


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