Procurement and Project Management Coordinator

hace 4 semanas


Ciudad de México, Ciudad de México Aleph Integrated A tiempo completo

We are seeking a highly skilled Procurement and Project Management Coordinator to join our team at Aleph Integrated. This role will be responsible for supporting the Procurement and Project Management teams in various aspects of project delivery.

**Job Summary**

The successful candidate will have excellent organizational, communication, and problem-solving skills, with the ability to thrive in a fast-paced environment. They will be proficient in simple bookkeeping processes and financial management software, with previous experience in an office environment.

**Primary Responsibilities**

- Creating FF&E budgets
- Managing Ivy furniture product catalog (adding new materials as needed)
- Managing Ivy projects
- Creating and sending purchase orders to vendors
- Creating and sending proposals to clients
- Creating and sending progressive billing to clients
- Managing FF&E procurement
- Overseeing vendor fabrication for FF&E orders
- Updating the Furniture billing spreadsheet
- Developing and evolving the FF&E furniture procurement process
- Creating and sending weekly FF&E reports to clients
- Collaborating with Construction Admin to get construction schedules/updates on site
- Coordinating furniture installation on site in conjunction with Designers & Construction Administrator
- Managing communication with vendors
- Developing new relationships with vendors
- Assisting Construction Administration in preparing CA change proposals and change orders review regarding furniture

**DesignWire- Procurement Software**

- Oversees orders placed on DesignWire
- Places orders on behalf of clients on DesignWire
- Creates Project Builder proposals and sends to client
- Provides any supplemental materials clients need (acoustics PPT, table top PPT, chair selector PPT)
- Manages progression of DesignWire projects

**PM Assistant Responsibilities- Secondary Responsibilities**

- This can be done alongside Procurement work. If requests from the PM team will cause a rift in Procurement, be sure to communicate this to the team so adjustments can be made.
- Supporting Project Managers by monitoring and tracking of project budget.
- Assisting in the preparation of financial reports related to project expenditures.
- Generating regular status reports for project managers and Studio Director
- Assisting Project Managers with reviewing drawings.
- Assisting in the development and maintenance of project schedules dependent on furniture & FF&E
- Supporting Project Managers by participating in meetings where we discuss project deadlines and initial details.
- Coordinating meetings, preparing agendas, and documenting meeting minutes as needed/requested.
- Supporting Sales and Marketing by sorting project pictures in SmugMug when directed.
- Assisting Construction Administration in preparing, expediting, and monitoring logs/status sheets for tracking shop drawings, contract documents, submittals, requests for information, change orders, material delivery logs, and other logs as determined necessary for a successful project as needed.
- Participating in the review of project outcomes to identify areas for improvement.

**Estimated Salary:** $55,000 - $70,000 per year based on location and experience


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