Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Talent Acquisition team. As a key member of our team, you will be responsible for coordinating the Talent Acquisition function and contributing to the overall success of the team by providing exceptional customer service, administrative support, and project coordination across the TA process.

• Establish priorities for daily office activities and coordinate interview scheduling via the applicant tracking system
• Manage pre-interview documents and interview paperwork, as well as maintain contact lists and employee lists to facilitate the effectiveness of multiple locations
• Coordinate administrative duties related to tracking of contingent workers, including communication with agencies and HRIS regarding hiring and termination of contingent workers
• Process pre-employment drug screens and background checks, and manage completion and adjudication of this process
• Perform administrator duties for SilkRoad On-Boarding System, launch New Hire on-boarding processes, and manage program completion
• Troubleshoot user issues, forgotten passwords, system modifications, and facilitate New Hire Employee Orientation
• Build employee files and manage flow and completion of New Hire paperwork, save New Hire documents/policies into PeopleDoc system, and manage I-9 verification process using TALX eVerify system
• Process and manage new shopping carts and POs for department, process invoices, check requests, and non-employee expense reports for TA and HR
• Assist TA Recruiters with Sourcing and Recruiting as time permits or as needed to meet staffing goals, and support continuous improvement efforts in TA processes to ensure and improve compliance and effectiveness

• 3-5 years of experience in Human Resources areas
• Excellent written and oral communication skills, including grammar, spelling, and punctuation
• Excellent organizational skills and detail-oriented, with ability to work well with all levels of corporation, as well as outside external clients and vendors
• Ability to be flexible and remain at ease under frequent-changing situations and schedules, with proven ability to multi-task and prioritize multiple projects simultaneously
• Capable of learning quickly in this role, as well as having the ability and desire to grow in the HR function, especially all phases of talent management
• Very strong computer skills, especially Microsoft Word, Excel, and PowerPoint, with ability to draft and present PowerPoint presentations
• Capable of handling highly confidential information, with ability to prioritize and work independently with minimal supervision

• Work-life balance that includes Paid Vacation & Holiday Paid Time Off
• Vacation Premium
• Life insurance
• Christmas Bonus
• Educational assistance program
• Wellness program
• Saving Fund
• Pantry Vouchers
• Permits paid for: Marriage or Death of a direct relative
• Attendance Bonuses
• Cafeteria Subsidy
• Subsidy for prescription glasses
• Medical service in plant
• Recognition programs
• Gym