Administrative Coordinator
hace 2 meses
Meta is seeking an experienced Administrative Assistant/ Office Manager to join our team. This role will provide administrative support to our executives and teams, ensuring seamless day-to-day operations.
Key Responsibilities:
- Coordinate internal and external meetings, ensuring timely and efficient communication.
- Manage complex calendar set-ups and movements, ensuring accurate scheduling.
- Prepare expense reports and purchase requisitions, maintaining accurate records.
- Coordinate domestic and international travel arrangements, ensuring smooth logistics.
- Organize space planning, strategic offsite events, and team all-hands meetings, promoting collaboration and productivity.
- Build cross-functional relationships between departments, fostering a culture of teamwork and cooperation.
- Main point of contact for the entire office, providing exceptional customer service.
- Provide operational support for the entire office, partnering with IT, Facilities, Culinary, Security, and Health and Safety teams.
- Own and curate Office Welcome for all new hires, ensuring a seamless onboarding experience.
- Point of contact for sending and receiving all mail for employees, maintaining accurate records.
- Organize Office events, culture initiatives, and Q&As, promoting a positive work environment.
- Maintain and conduct inventory of office supplies, ensuring efficient operations.
- Assist with site-specific communications, ensuring timely and accurate information dissemination.
Requirements:
- 3+ years of relevant experience providing administrative support to 1 or more executives.
- 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives.
- 3+ years of relevant calendar management and expense report management experience for 1 or more executives.
- Experience balancing competing priorities, ensuring timely and efficient task completion.
- Experience with Microsoft Office and Google Suite, with a strong proficiency in calendar management and expense reporting.
About Meta:
Meta builds technologies that help people connect, find communities, and grow businesses. We're committed to creating a workplace that's inclusive, diverse, and rewarding for all employees. If you're passionate about administrative support and want to join a dynamic team, we encourage you to apply.
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