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Administrative Coordinator

hace 2 meses

Xico, México Meta A tiempo completo

**Job Summary**

Meta is seeking an experienced Administrative Assistant/ Office Manager to support up to 2 directors in the Meta leadership team and an office. The person in this role will need to be a strong problem-solver, detail-oriented, and organizationally skilled to manage nuanced calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the larger Meta ecosystem.

**Key Responsibilities**

  • Coordinate internal and external meetings, ensuring seamless communication and collaboration among team members.
  • Manage complex calendar set-up and movement, ensuring accurate and up-to-date scheduling.
  • Prepare expense reports and purchase requisitions, maintaining accurate records and adhering to company policies.
  • Coordinate both domestic and international travel arrangements, ensuring smooth and efficient travel experiences.
  • Organize space planning, strategic offsite events, and team all-hands meetings, fostering a collaborative and productive work environment.
  • Main point of contact for the entire office, providing exceptional customer service and support.
  • Provide operational support for the entire office, including partnering with IT, Facilities, Culinary, Security, and Health and Safety teams.
  • Own and curate Office Welcome for all new hires, ensuring a warm and welcoming experience.
  • Point of contact for sending and receiving all mail for employees, maintaining accurate and secure mail handling procedures.
  • Organizing office events, culture initiatives, and Q&As, promoting a positive and inclusive work environment.
  • Maintain and conduct inventory of office supplies, ensuring a well-stocked and efficient workspace.
  • Assisting with site-specific communications, ensuring clear and effective communication among team members.

**Minimum Qualifications**

  • 3+ years of relevant experience providing administrative support to 1 or more executives.
  • 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives.
  • 3+ years of relevant calendar management and expense report management experience for 1 or more executives.
  • Experience balancing competing priorities, ensuring timely and effective task completion.
  • Experience with Microsoft Office and Google Suite, maintaining proficiency in a range of software applications.

**Preferred Qualifications**

  • BA/BS degree in a related field, such as business administration or communications.

**About Meta**

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram, and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology.

**Meta's Commitment to Diversity and Inclusion**

Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long-term conditions, mental health conditions, or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support.

**Meta's Equal Employment Opportunity Policy**

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.