Administrative Support Specialist

hace 4 semanas

Mexicali, Baja California, México Advancio A tiempo completo
About the Position:

We are seeking a highly organized and proactive Administrative Assistant to support our leadership team and ensure smooth daily operations. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to manage a variety of administrative tasks. This role involves providing executive-level support, managing schedules, coordinating meetings, and ensuring efficient communication across departments.

Key Responsibilities:
  • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Serve as the main point of contact between executives and internal/external stakeholders.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Assist in organizing and managing office operations and administrative tasks.
  • Handle confidential information with discretion and professionalism.
  • Perform general administrative duties such as answering phones, managing emails, and organizing files.
  • Support special projects as assigned by the executives or management team.
Requirements:
  • 2+ years of experience as an Administrative Assistant or Executive Assistant.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational and time-management skills.
  • Ability to prioritize and multitask in a fast-paced environment.
  • Strong written and verbal communication skills.
  • High level of discretion and ability to handle confidential information.
  • Ability to work independently and take initiative when necessary.
  • Advanced English (written and spoken).
Nice to Have:
  • Experience in supporting multiple executives or working in a corporate environment.
  • Familiarity with project management tools (e.g., Asana, Trello).
  • Previous experience managing event planning or coordinating company functions.
  • Bilingual in English and another language is a plus.

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