Administrative Support Specialist
hace 4 semanas
At Advanced Energy Industries, Inc, we are seeking a highly skilled Administrative Support Specialist to join our team. This role will provide administrative support to our Chief Operations Officer and other departments as needed.
Key Responsibilities:
- Maintain high levels of professionalism when communicating via all forms of media
- Exhibit a high level of comfort when communicating with upper level staff
- Manage the activities of travel - scheduling, processing of all expense reports, maintenance of records and receipts
- Responsible for coordinating activities with on-site contractors or outsourced resources providing travel services
- Schedule and coordinate meeting requests, team meetings/events - assist in managing schedules to best meet the needs of the business
- Maintain/order office supplies and work supplies as needed
- Act as administrative support to HR department and other departments as needed
- Act as a single point of contact for visitors and general employees
- Maintain presentable appearance of receptionist area
- Provides professional, prompt customer service to all front desk users
- Coordinate executive travel by partnering with Advanced Energy's travel service to book travel and transportation, process expense reports and maintain records and receipts
- Attention to visitors, foreign employees. Provide all travel information that the visitor may need. (Like hotel recommendations, migration paperwork, drive directions etc. etc.)
- Management of immigration procedures
- Maintain confidence and handle information tactfully and professionally
- Adhere to corporate guidelines for dress and attire
- Other duties as required to maximize the executive's efficiency
Work Environment:
Standard office environment
Requirements:
- Advanced communication skills
- Fully Bilingual (Spanish-English)
- Advanced Microsoft Office skills
- High degree of professionalism in interactions and in attire
- High level of interpersonal skills to handle sensitive and confidential situations
- Strong attention to detail
- Ability to work in a fast-paced environment with demonstrated ability to multiple competing tasks and demands
- Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
Experience:
Essential: 3-5 years executive administrative assistant experience
Education:
Bachelor's degree preferred
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