Administrative Support Specialist

hace 4 semanas


Mexicali, Baja California, México Advanced Energy Industries, Inc A tiempo completo

At Advanced Energy Industries, Inc, we are seeking a highly skilled Administrative Support Specialist to join our team. This role will provide administrative support to our Chief Operations Officer and other departments as needed.

Key Responsibilities:

  • Maintain high levels of professionalism when communicating via all forms of media
  • Exhibit a high level of comfort when communicating with upper level staff
  • Manage the activities of travel - scheduling, processing of all expense reports, maintenance of records and receipts
  • Responsible for coordinating activities with on-site contractors or outsourced resources providing travel services
  • Schedule and coordinate meeting requests, team meetings/events - assist in managing schedules to best meet the needs of the business
  • Maintain/order office supplies and work supplies as needed
  • Act as administrative support to HR department and other departments as needed
  • Act as a single point of contact for visitors and general employees
  • Maintain presentable appearance of receptionist area
  • Provides professional, prompt customer service to all front desk users
  • Coordinate executive travel by partnering with Advanced Energy's travel service to book travel and transportation, process expense reports and maintain records and receipts
  • Attention to visitors, foreign employees. Provide all travel information that the visitor may need. (Like hotel recommendations, migration paperwork, drive directions etc. etc.)
  • Management of immigration procedures
  • Maintain confidence and handle information tactfully and professionally
  • Adhere to corporate guidelines for dress and attire
  • Other duties as required to maximize the executive's efficiency

Work Environment:

Standard office environment

Requirements:

  • Advanced communication skills
  • Fully Bilingual (Spanish-English)
  • Advanced Microsoft Office skills
  • High degree of professionalism in interactions and in attire
  • High level of interpersonal skills to handle sensitive and confidential situations
  • Strong attention to detail
  • Ability to work in a fast-paced environment with demonstrated ability to multiple competing tasks and demands
  • Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work

Experience:

Essential: 3-5 years executive administrative assistant experience

Education:

Bachelor's degree preferred



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