Document Management Specialist
hace 2 meses
About the Role
We are seeking a highly skilled and experienced Document Management Specialist to join our team at Wintershall Dea. As a key member of our organization, you will be responsible for managing the creation, approval, distribution, and maintenance of documents within our project organization.
Key Responsibilities
- Manage the lifecycle of project-related documents, ensuring they are properly controlled and maintained throughout the project lifecycle.
- Create and maintain internal and supplier records, as well as prepare documents for transmittal to suppliers and other stakeholders.
- Maintain information in our Electronic Document Management System (EDMS).
- Generate and maintain document numbers in our Master Document Register (MDR), including supplier numbers.
- Analyze and control all technical documentation related to department and project activities, ensuring compliance with contractual requirements and company procedures.
- Generate reports, including Late Reports, Status Reports, and Open Reports, as required.
- Follow document control procedures for transmitting and receiving documents.
- Generate and maintain the project's documents distribution matrix.
- Generate and maintain the MDR for project team use and conciliation with suppliers.
- Handle and register all outgoing and incoming transmittals according to project document control procedures.
- Review document and transmittal quality according to checklists.
- Suggest improvements to increase efficiency and improve communication of departmental and functional information.
Requirements
- University degree or other relevant education.
- 3+ years of relevant document control experience, preferably with both operators and contractors.
- Experience with Pims is preferred.
- Experience with Mexican field development projects is preferred.
- Proficiency in Microsoft Office, Sharepoint, and other relevant software.
- Excellent communication and cooperation skills.
- Ability to multitask and prioritize in a high-tempo environment.
- Self-motivated and result-oriented with a balanced focus on HSEQ, Production, Cost awareness, and People.
- Advanced proficiency in English (written and spoken).
What We Offer
- Responsibility from day one in a challenging and multidisciplinary working environment.
- Networking and familiarization within the company.
- Work & life service providing advice and support in all matters affecting work, life, family, and health.
- Global career opportunities and attractive remuneration packages.
- Diversity and Inclusion are core elements of our people and organizational culture, and we welcome applications from all qualified candidates.
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