Financial Operations Specialist
hace 18 horas
We are seeking a highly skilled and detail-oriented Financial Operations Specialist to join our team at International Youth Foundation. The successful candidate will be responsible for coordinating financial and administrative processes, providing financial management support, and ensuring compliance with donor regulations.
Key Responsibilities- Coordinate financial and administrative processes for assigned portfolios, including financial monitoring support, process training/guidance to Country Office and HQ project staff.
- Provide financial management support, including analyses of financial data, budget analyses, and draft preparation of project financial reports.
- Assist in the monthly and quarterly production of project financial reports and participate in financial review sessions with project teams.
- Ensure that all assigned projects are reviewed monthly by the 20th of each month and draft project financial reports, flagging any variances to the Regional Finance Manager.
- Assist the Regional Finance Manager in preparing timely and accurate financial reporting in accordance with donor agreements, including compliance with all restricted award regulations and provisions.
- Analyze expenditure and projections against donor reports on a regular basis for any variances.
- Analyze approval requests to verify calculation and coding accuracy, review financial transactions to ensure they are reasonable, allowable, and allocable per donor regulations, as well as in compliance with IYF policies and procedures.
- Identify incorrect data and coordinate with project teams to process correctly.
- Perform administrative duties in donor compliance processes, including scanning supporting documentation and compiling receipts, routing invoice approvals, updating tracking logs, and electronic and/or paper filing.
- Assist in maintaining cost share and/or leverage tracking system, ensuring correct tracking of all cost share and/or leverage managed by IYF and update all related reports for internal purposes.
- Coordinate grants and contracts (G&C) administration, ensuring that all proper documentation is accounted for IYF policy.
- Support sub-grantee financial management and monitoring, including review of milestones and financial reports for fund disbursements.
- Assist in grant record maintenance for audits.
- Coordinate in a timely manner the staff time allocation of the assigned offices.
- Support country office openings, closings, and transitions, and assist with trainings as needed.
- Provide support with external audits (global and local) within assigned portfolio.
- Assist with new business development cost proposals as needed.
- Collaborate closely with all team members, both in the USA and in assigned field offices, ensuring exceptional customer support to regional program teams.
- Participate in calls and meetings.
- Act as back-up for Regional Finance Manager, as needed.
- Strong attention to detail, accuracy, and analytical skills.
- Ability to perform in a dynamic and high-pressure environment.
- Effective verbal and written communication, organizational, and prioritization skills, as well as training abilities necessary.
- Ability to initiate and maintain positive relationships with colleagues based in different countries required.
- Oral and written English & Spanish fluency is required. Knowledge in a major foreign language would be an advantage (Portuguese preferred).
- Ability to problem solve, identify, and escalate problems/decisions when necessary, and demonstrate creativity and flexibility in addressing various problems.
- Collaborative, tactful, a team player.
- Ability and willingness to travel domestically and/or internationally, when needed.
- Excellent listening skills, sense of humor, and positive attitude.
- Proficiency in MS Excel, MS Word, and PowerPoint presentations required, Adaptive Insights.
- QuickBooks accounting and reporting package experience a plus.
- Undergraduate degree in Accounting, Finance, or International Business preferred; 1+ years of accounting and/or financial experience with international, non-profit organizations, as well as multi-office, multi-national environment.
- Commitment to international development and values-driven work environment.
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