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Accounting Support Specialist

hace 2 meses

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**Job Summary**

The Accounting Support Specialist is responsible for the execution of accounting processes, including reports reviews and follow-up to fulfill established metrics and avoid repercussions on month-end and year-end close results.

**Key Responsibilities**

  • Administration and Personnel Management: Exemplify and teach the company culture, mission, and goals.
  • Follow the 10 Critical Success Factors.
  • Keep excellence in internal service execution within the Accounting department.
  • Engage with team members daily, participate in check-in, weekly, and monthly meetings.
  • Build healthy cross-functional relationships.
  • Ensure a healthy work environment, promote team spirit, and cohesiveness in the department and with other teams.
  • Complete 52 hours of training per year and required training timely.
  • Own self-development, prepare, follow-up, and execute on personal development goals.
  • Understand and implement company controls, policies, procedures, processes, applications, tools, and systems.
  • Participate in department meetings, support projects, and initiatives at every level.
  • Escalate problems or concerns to Accounting Team Lead, Supervisor, and Manager.

**Finance & Operations**

  • Collaborate with Accounting Lead and Accounting Supervisor in initiatives and priorities for the department.
  • Proper use of all Expeditors systems and tools, especially the Accounting system.
  • Ensure effective management of visitors, calls, mail, etc.
  • Ensure proper registration of visitors, utilizing the proxy click system.
  • Download and work on Single Provisions and Ajax reports; review these reports weekly.
  • Record deposits received during the month into EIFA/Expo Accounting.
  • Maintain accounting reports' references and observations updated.
  • Provide the customer with their CFDI Payment Complement (Complemento de Pago) once the deposit has been applied.
  • Ensure proper follow-up of accounting reports to avoid repercussions on reserves.
  • Maintain a filing system in accordance with internal and local document retention policies.
  • Responsible for paying facility expenses assigned according to accounting guidelines.
  • Maintain the Fixed Asset Register and completion of the Annual Inventory reconciliation.
  • Maintain a good fixed asset inventory.
  • Assist activities within the Accounting Department as needed.
  • Escalate problems or concerns to Accounting Supervisor and/or Manager timely when needed.