Administrative Coordinator
hace 3 días
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Baker Electric. As an Administrative Coordinator, you will play a critical role in supporting our Estimators and Project Management team by coordinating projects and paperwork in support of producing and assembling accurate bids.
**Key Responsibilities:**
- Support the Estimators with bids from the initial setup to final closeout of the bid process.
- Upload and download bid-related files from the internet.
- Organize, label and electronically file documents into SharePoint and Accubid.
- Ensure information released to Estimators and Project Management is complete, accurate and well organized.
- Utilize and maintain estimating software, such as, Building Connected and Bid Board.
- Support and maintain the CRM tool for Estimators and Sales staff.
- Coordinate information needed to be included in preparation of proposals and prequalification packages.
- Review and identify key points within RFQ's/RFP's.
- Coordinate and request required Bid Bonds when requested.
- Assist when needed to prepare project bid packages, including completing bid documents, envelopes, forms, etc. when necessary.
- Proofread and assemble final proposal and bid submission for owners.
- Promote and maintain a professional and cooperative relationship with all clients and company personnel.
- General assistant to accounting, estimating and construction staff.
- Perform overtime work as required and special projects as needed.
**Requirements:**
- 1-3 years of administrative experience required (professional or internships)
- High school diploma or general education degree (GED) required, bachelor's degree a plus.
- Construction industry experience is a plus.
- Proficiency in Microsoft Excel, Word, Outlook
- Proven ability to learn or utilize Engineering programs or relatable CRM/Cloud based software like Salesforce.
- Proven ability to keep a positive attitude and organized mindset in a fast-paced changing environment.
**Technical Competencies:**
Database management
- Electronic filing and moving of files from system to system.
- Written and verbal communication - professional communication internal and external
- Thorough knowledge and understanding of bid-process flow.
- Bilingual fluent in both English and Spanish
**Other:**
Preference Visa.
Baker Electric is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran.
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