Administrative Professional

hace 4 semanas


Ciudad de México, Ciudad de México Eaton A tiempo completo
Job Description

Eaton's division is seeking a highly skilled Administrative Professional to support the Plant's overall operations.

About the Role

  • Manage the Plant's overall calendar and schedule review and preparation meetings for key events like weekly staff and extended staff meetings, Strategic Planning sessions, EBS Pull preparation/event and Profit Plan.
  • Organize the Plant's documents and communication methods, including creating and maintaining SharePoint and Teams sites and mailing lists and other forms of outreach to employees.
  • Serve as the administrative liaison with Plant leaders of all Departments and support special visits, facilities and occasionally deal with distributors, customers, suppliers or others outside the company regarding various issues.
  • Provide administrative support to the Plant's staff, including managing travel and expenses, scheduling/organizing internal and external meetings, and managing the Plant vehicle fleet.

Responsibilities

  • Manage calendar schedules, small and large meeting coordination, and light phone management.
  • Manage preparation for external visitors to the facility.
  • Serve as a liaison with support functions such as IT/PC support, facilities and mail room.
  • Manage the division's overall calendar and cadence of events and ensure it is aligned with PRD/PSD and Sector events and activities.
  • Develop and maintain communication and collaboration tools for the division, including SharePoint and Teams sites, mailing lists, Yammer channel.
  • Prepare advanced PowerPoint presentations for business reviews, meetings and events.
  • Participate in planning and coordinating division and company employee activities and events.
  • Maintain confidence and protect operations by keeping information confidential.
  • Analyze administrative processes to look for opportunities to make them as lean as possible.
  • Support travel and expense report needs of the leadership team as needed.
  • Support office supply replenishment as needed.

Requirements

  • Associate's Degree from an accredited institution.
  • Preferred Qualifications: Bachelor's Degree from an accredited institution.
  • Prior administrative experience.
  • Minimum of 3 years of experience in a professional business environment.
  • Minimum of 3 years of experience and proven proficiency in MS Office (Word, Excel, PowerPoint, Outlook, etc.).
  • SAP basic knowledge strongly desired.
  • Well-developed organization skills.
  • Well-developed written and oral communication skills.
  • Evidence of being proactive and anticipating needs.
  • Ability to work independently, managing priorities and handling simultaneous demands.
  • Ability to rapidly adapt and respond to changes in environment and priorities.
  • Leadership, proactive, strong professional presence.

Estimated Salary: $60,000 - $80,000 per annum



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