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International Payroll Operations Specialist
hace 1 mes
About the Role
As an International Payroll Operations Manager at Vena, you will play a critical role in shaping the operational workflows and ensuring timely and accurate execution of payroll activities, tax payments, and reporting across countries. You will work closely with local teams and external partners to deliver exceptional service to our clients.
Responsibilities
- Acquire and maintain knowledge of Vena's International payroll processes and platform, as well as comprehensive knowledge of payroll and payroll tax changes and rules.
- Establish, implement, and oversee end-to-end payroll and payroll-related processes, including daily payroll adjustments, payroll tax processing, additional payments, accurate tax withholding, and remittance.
- Work closely with outside payroll vendors to ensure timely and accurate delivery of payroll.
- Ensure tax updates are validated and successfully uploaded to all applicable systems in a timely manner.
- Document internal processes/controls, own and maintain all relevant internal resources centers for policies and procedures, ensuring information is kept accurate and up-to-date.
- Provide internal payroll operations and payroll tax guidance to multiple departments, including customer-facing teams, Finance, and Operations, helping build stronger internal stakeholder relationships.
- Establish processes to ensure accurate quarter and year-end processing, including federal, state, and local tax reconciliations in all of the countries where Vena operates internationally.
- Address customer payroll and payroll tax inquiries and issues alongside customer-facing and Operations teams.
- Serve as a subject matter expert to other team members and collaborate with Product and Operations teams to build for scale by automating existing payroll processes.
- Make complex process-related decisions by utilizing all available data points, including your best judgment.
- Lead the implementation of process changes and ensure adherence in partnership with Payroll Operations leadership; lead training for other team members on process changes and updates.
- Support internal control compliance initiatives, testing, and remediation; ensure that payroll tax processes and procedures are updated.
- Act as liaison between third-party vendors and Vena for issue resolutions and interpreting project requirements, as required.
- Work closely with International Finance and Operations teams in cross-functional initiatives.
