Administrative Coordinator

hace 2 semanas

Xico, México Air Canada A tiempo completo

About this Role

We are seeking a highly organized and skilled Administrative Assistant to join our Sales team at Air Canada. In this role, you will provide administrative support to our Director of Sales, including handling confidential matters, coordinating sales meetings, and preparing reports.

Key Responsibilities

  • Provide administrative assistance to the Director of Sales, including handling routine and confidential matters
  • Coordinate and prepare reports, agendas, and other materials for sales meetings and presentations
  • Prepare minutes for meetings and coordinate regional budgets
  • Manage correspondence, including with high-level authorities, and coordinate customer relations case management
  • Monitor monthly expense reports and reconcile expense accounts
  • Interface with Winnipeg Finance for all BCC/invoice-related expenses
  • Maintain and replenish department supplies and manage expense control related to department budget
  • Key liaison for external vendors/suppliers and maintain/update manuals and documents
  • Establish and maintain a filing and follow-up system
  • Manage the correct functioning of the office in coordination with other departments
  • Support departmental required projects and coordinate the employee recognition program
  • Responsible for upkeep own job competencies and processes

Requirements

  • Strong organizational skills, disciplined, and self-motivated
  • Excellent communication skills (oral and written) in Spanish and English; French will be highly regarded
  • Well-developed interpersonal skills, high degree of diplomacy, discretion, maturity, and judgment
  • Ability to work under pressure, flexible, and willing to work extended hours on occasion
  • Good knowledge of Word, Excel, PowerPoint, and Outlook; AMADEUS GDS knowledge a plus

Conditions of Employment

  • Excellent communication skills (oral and written) in Spanish and English; French will be highly regarded
  • Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible, and rewarding work environment

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