Event Planning Specialist

hace 2 días


Xico, México Auberge Resorts, Llc A tiempo completo

A vibrant community on the untouched Mexico shoreline, Susurros del Corazón is a private seaside enclave marrying raw beauty with the playful spirit of a luxuriously relaxed surf retreat.

Job Summary

We are seeking a highly skilled and creative Event Planning Specialist to join our team at Auberge Resorts, LLC. As an Event Planning Specialist, you will be responsible for nurturing client relationships throughout the sales and planning process in partnership with the Group Sales team.

Key Responsibilities
  • Collaborate with the events and catering team to develop and implement effective strategies to attract clients for events and catering services.
  • Act as a liaison between various departments, ensuring seamless communication and coordination.
  • Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings, while considering clients' preferences and needs.
  • Coordinate catering services, including menu selection, food presentation, and ensuring high-quality service standards.
  • Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness.
  • Maintain detailed records of client interactions, contracts, and event details for future reference.
  • Conduct site visits with clients to showcase event spaces and discuss specific requirements.
  • Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
  • Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.
Requirements
  • Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
  • Editing skills with impeccable attention to detail.
  • Ability to multi-task and coordinate multiple projects at once.
  • Ability to remain flexible with work assignments.
  • Ability to work flexible hours, including some weekends if needed.
  • Computer proficiency and experience with: Microsoft Office, Word, Excel, and Delphi. Experience with Opera, Delphi and Social Tables is a plus.
  • Prior experience in or knowledge of the hospitality industry is preferred.
  • Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner.


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