Document Controller
hace 2 días
Position:
Document Controller & Team Assistant
Location:
San Jose del Cabo, BCS, Mexico
Type:
Full Time (Office)
About Rockwater Homes
Rockwater Homes is an owner's representative firm specialising in the design and delivery of ultra-luxury residences and hospitality projects across Baja California Sur. We work with world-class architects, interior designers, and contractors to create legacy-quality residences.
ROLE OVERVIEW
Rockwater is seeking a highly organised, detail-oriented Document Controller & Team Assistant to support projects within Rockwater Homes, ensuring robust document control, clear communication, and effective day-to-day team support. The role works closely with Project Managers, Directors, consultants, and contractors and suits a proactive, methodical professional who values governance, accuracy, and accountability in complex construction projects.
KEY RESPONSIBILITIES
Document Control & Systems:
• Manage all project documentation across design, procurement, and construction phases using Procore and company systems
• Implement and maintain document control procedures, including version control, naming conventions, and approval workflows
• Control the issue and receipt of drawings, specifications, reports, contracts, RFIs, submittals, and site instructions
• Maintain accurate document registers and trackers to ensure information is current, complete, and approved
• Ensure timely distribution of documentation to internal teams, consultants, contractors, and clients
• Archive and prepare documentation for project handover and close-out
Reporting & Coordination:
• Track outstanding information, approvals, and actions, proactively following up to avoid delays
• Coordinate document flow between consultants, cost managers, contractors, and site teams
• Assist with meeting coordination, including agendas, minutes, and action logs
Team & Administrative Support:
• Provide day-to-day administrative support to ownership
• Coordinate meetings, schedules, and general office administration
Candidate:
• 3–6+ years of experience in document control, project administration, or team assistant roles, within construction or real estate development
• Strong proficiency with Procore
• Excellent organisational skills with exceptional attention to detail
• Strong written and verbal communication skills in English and Spanish
• High level of professionalism, discretion, and reliability
• Comfortable working across multiple projects in a fast-paced environment
• Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with reporting tools is an advantage
• Local experience in Baja California Sur construction market is preferred
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