HR Specialist

hace 2 semanas

Guadalajara, Jalisco, México INNTECI - QUID - BGWI A tiempo completo

The HR Specialist ensures robust operational support for Managers and Service Delivery functions by executing administrative, compliance, and process-driven tasks. This role guarantees the accuracy of HR documentation, payroll inputs, employee records, and operational billing data while maintaining site-level continuity, vendor coordination, and overall service readiness.

Required Competencies and SkillsQualifications

  • Bachelor's degree in HR, Business Administration, Industrial Relations, or a related field.

  • 4–6 years of experience in HR operations, HRBP support, administrative HR, or office coordination.

  • Demonstrated capability in handling structured processes, documentation flows, and service-delivery or back-office routines.

  • Experience with HRIS platforms, payroll inputs, and data validation.

  • Intermediate–advanced proficiency in Excel (pivot tables, validations, audits).

  • English proficiency B2/C1

Competencies

  • Operational Excellence: Capacity to maintain consistent processes under defined standards.

  • Analytical Orientation: Ability to interpret HR and operational data into clear outputs.

  • Service & Stakeholder Focus: Coordinates with employees, leaders, and external vendors.

  • Organization & Time Management: Manages parallel tasks with deadlines across two reporting lines.

  • Professional Discretion: Handles confidential information with rigor and compliance.

Main Responsibilities

  • Maintain and update employee files, document control, and compliance documentation aligned with company policies.

  • Prepare and validate payroll inputs (attendance, incidents, overtime, leaves, corrections) before submission.

  • Coordinate onboarding and offboarding administratively, including documentation, accounts, access, scheduling, and checklists.

  • Prepare HR-related reports and trackers (headcount, compliance calendars, documentation inventories, policy acknowledgments).

  • Conduct routine audits on employee data, contracts, and HR digital repositories.

  • Provide structured administrative support for HRBP interactions: scheduling, documentation, survey deployment, and follow-up tracking.

  • Support employee case documentation and escalation routing according to internal protocols.

  • Manage site-level logistics such as supplies acquisition (coffee, stationery), inventory control, and minor purchasing activities.

  • Coordinate with vendors for maintenance, cleaning, refreshment services, and other office needs.

  • Track and validate monthly operational expenses, including vendor invoices and site cost breakdowns.

  • Maintain updated logs of access cards, equipment assignments, and space utilization.

  • Collect, validate, and prepare monthly reports

  • Maintain trackers related to operational costs, petty cash (if applicable), and vendor billing cycles.

  • Ensure that operational and HR data required for invoicing or client reporting is accurate and delivered on time.

  • Prepare welcome kits, coordinate access, and ensure site readiness for new hires.

  • Support small-scale, non-strategic employee activities (birthdays calendar, small logistics)

  • Maintain clear communication of site-related operational updates (supplies, maintenance, schedule adjustments).

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