Accounts Payable Clerk

hace 2 días

Tijuana, Baja California, México Vapotherm A tiempo completo

Summary of Position:

The Accounts Payable (AP) Clerk will report into the Accounts Payable Supervisor and be responsible for day-to-day accounting functions of a Shared Service Center including, but not limited to, accounts payable, Travel & Expense (T&E), credit card program administration, banking transactions, prepaid expenses, accruals, journal entries and payment entries. The AP Clerk will be responsible for assisting in the month-end close and audit process and reconciling select balance sheet accounts on a monthly basis. The AP Administrator is required to work onsite at Vapotherm's medical device manufacturing facility in Tijuana, MX and communicate both verbally and written in Spanish and English at a B2 level or higher.

Primary Responsibilities:

  • Review, verify, process, and match vendor invoices to purchase orders and receipts, ensuring that all invoices are accurate and properly coded.
  • Process International intercompany AP invoices, transactions and currency conversions.
  • Generate weekly check, ACH and wire payment runs to vendors, ensuring payments are made within company guidelines and deadlines.
  • Maintain organized and accurate records of all AP transactions.
  • Assist with year-end tax reporting for accounts payable, including preparation of 1099 forms (for U.S. companies) and other tax filings.
  • Communicate with vendors and supply chain regarding discrepancies, payment inquiries, and issues. Resolve any issues in a timely manner to maintain positive vendor relationships.
  • Administrate company's T&E program in compliance with company policies. Process expense reports, verify approvals & coding, ensure timely reimbursements and reconciliation to the GL.
  • Administrate company's credit card program including card maintenance, balance monitoring, reporting, coding and reconciliation to the GL.
  • Complete payment entries, bank reconciliations and cash reporting analysis.
  • Assist in the month-end close process by completing balance sheet reconciliations, accruals and journal entries, AP-related adjustments. Ensure all AP transactions are recorded accurately before month-end close.
  • Assist in the year end auditing process.
  • Assist with identifying inefficiencies or errors in the accounts payable process and recommend improvements to increase efficiency.
  • Assist AP Manager on an as needed basis.

Position Requirements - Education, Knowledge, Years of Experience, etc.:

  • High School Diploma or equivalent required
  • Degree in Accounting, Finance, or a related field preferred.
  • 1-3 years of experience in accounts payable or general accounting.
  • Able to speak, understand, and write in Spanish and English at a minimum B2 level.
  • Familiarity with basic accounting principles and procedures.
  • Experience in a maquiladora company preferred.
  • Proficiency in accounting software, Epicor experience a plus.
  • Strong knowledge of Microsoft Excel (basic functions such as VLOOKUP, formulas, pivot tables and data entry).
  • Basic knowledge of tax compliance related to accounts payable (e.g., 1099 forms in the U.S.).
  • Experience with automated accounts payable systems or software is preferred.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Ability to handle multiple tasks and meet deadlines.
  • Strong communication and interpersonal skills, both written and verbal.
  • Ability to work in a fast-paced, high-volume environment.

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