Executive Assistant

hace 4 días

Remote Mexico Hyre A tiempo completo
About the Role

We're looking for a highly organized, proactive Executive Assistant to support leadership with day-to-day administrative, operational, and coordination tasks. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and can keep executives focused by handling details behind the scenes.

This is a remote role open to candidates based in Latin America, supporting a US-based team.

About the Client

We are a growing, process-driven organization supporting leadership teams across operations, sales, and customer experience. The company values clear communication, accountability, and systems that scale. This role plays a critical part in keeping leadership organized and operating efficiently.

Key Responsibilities
  • Manage executive calendars, scheduling meetings, and coordinating across time zones
  • Handle inbox management, email triage, and follow-ups on behalf of leadership
  • Prepare agendas, meeting notes, summaries, and action items
  • Assist with document creation, data entry, reporting, and light research
  • Coordinate internal workflows, reminders, and task follow-through
  • Support operational projects, special initiatives, and ad-hoc requests
  • Maintain confidentiality and handle sensitive information with discretion
Requirements
  • 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
  • Strong written and verbal English communication skills
  • Excellent time management, organization, and attention to detail
  • Comfortable working independently and taking initiative
  • Tech-savvy and quick to learn new tools and systems
  • Reliable internet connection and professional home setup
Tools You May Use
  • Google Workspace (Gmail, Calendar, Docs, Sheets)
  • Slack or similar team communication tools
  • Project management platforms (ClickUp, Asana, or similar)
  • Video conferencing tools (Zoom, Google Meet)
Work Schedule
  • Aligned with US business hours (night shift for LATAM candidates)
  • Full-time or part-time availability depending on fit and business needs
What Success Looks Like
  • Executives stay focused on high-impact work
  • Schedules are organized, inboxes are under control, and nothing slips through the cracks
  • Tasks are anticipated, not just assigned
  • Communication is clear, timely, and professional

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