Executive Assistant-Real Estate Investment Firm

hace 2 semanas

Ciudad de México, Ciudad de México GFG Holdings A tiempo completo

We are seeking a highly professional, resourceful, and proactive Executive Assistant to support our Real Estate investment firm in Mexico City. The ideal candidate will be bilingual in English and Spanish, possess exceptional organizational and communication skills, and be comfortable operating in a fast-paced, high-confidentiality environment. This role requires strong business judgment, impeccable attention to detail, and the ability to manage multiple priorities while interfacing with investors, executives, and internal departments.

Full-Time | On-Site
Cerrada de las Palomas
Colonia Reforma Social, Miguel Hidalgo
Ciudad de México, Mexico CP 11650

Key Responsibilities

Executive & Administrative Support

  • Prepare executive-level reports, presentations, meeting materials, and follow-up documentation.
  • Manage expense reports, reconcile transactions, and assist with billing and invoice preparation.

Investor Relations & Fund Support

  • Assist with managing investor communications, inquiries, and documentation, including DocuSigns, tax forms (K-1s, returns), subscription documents, and compliance files.
  • Maintain and update investor databases (e.g., SharePoint) ensuring accuracy of personal info, trusts, and beneficiary records.
  • Support capital raise activities by tracking capital calls, updating fundraising trackers, and coordinating investor follow-ups.
  • Organize and upload quarterly property and fund updates; support reporting cycles for banking, accounting, and portfolio management teams.

Document & Office Management

  • Oversee digital document flow, ensuring accurate execution and timely processing through DocuSign and internal systems.
  • Maintain organized filing systems for legal, investment, and operational documents.
  • Coordinate office supplies, vendor interactions, and occasional event or meeting logistics.
  • Provide general operational support to ensure day-to-day office activities run efficiently.

Requirements

  • Bilingual English–Spanish (spoken and written) – required.
  • Minimum 2–3 years of experience supporting executives, senior leaders, or C-suite members—preferably within financial services, real estate, private equity, or investment firms.
  • Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
  • Experience with DocuSign, SharePoint, or similar document management tools.
  • Exceptional organization, time-management, and prioritization skills.
  • Strong written and verbal communication abilities with a professional, client-focused demeanor.
  • Ability to work under pressure, maintain confidentiality, and exercise sound judgment.
  • Demonstrated ability to work independently and collaboratively.

Preferred Qualifications

  • Prior experience in investment firms, private equity, real estate funds, or corporate financial environments.
  • Familiarity with CRM or investor management systems.
  • Knowledge of U.S. or Mexican compliance documentation (K-1s, tax forms, subscription agreements) is a plus.

  • Real Estate Underwriter and Financial Analyst

    hace 4 días

    Ciudad de México, Ciudad de México Real Hires A tiempo completo

    About usAre you a detail-oriented financial professional with a passion for real estate? Do you thrive on analyzing numbers, uncovering insights, and shaping investment decisions? Join our team as a Real Estate Underwriter & Financial Analyst—a fully remote role where your expertise will directly impact the success of our growing property portfolio.Why...

  • Real Estate Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México Vertu Agent A tiempo completo

    Company Overview & CultureAbout Us:At Vertu Agent, we are a dynamic and client-focused firm dedicated to delivering exceptional service across several industries. We pride ourselves on innovation, collaboration, and professionalism, ensuring our team has the tools and support to excel in a fast-paced and evolving market.Our Culture:We foster a collaborative...

  • Executive Assistant with RE experience

    hace 1 semana

    Ciudad de México, Ciudad de México 8020Recruit A tiempo completo

    About the job Exciting Opportunity for an Executive Assistant with real estate experience Location: Remote, Work from Anywhere Type: Full-Time.About UsReal Estate Company with a dynamic and rapidly growing real estate firm known for our creative solutions and dedication to client success. Were looking for a smart, detail-oriented, and driven Executive...

  • Virtual Assistant – Real Estate Business

    hace 1 semana

    Ciudad de México, Ciudad de México Inside Out A tiempo completo

    C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT." PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH" JOB INFOJob TitleVirtual Assistant – Real Estate BusinessJob IDBAIJFCIndustryReal EstateLocationLATAM / PHStatusFull TimeWork Schedule9 AM - 5 PM ESTPay rate$1200-$1500...

  • Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México OpsArmy A tiempo completo

    Role DetailsFull-time, Monday–Friday (EST)Fully remote, must be EST-alignedCore weekday coverage with rare, time-sensitive off-hours supportAbout the RoleThis is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. The Founder has a demanding, high-standard working...

  • Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México OpsArmy Careers A tiempo completo

    *Role Details*Full-time, Monday–Friday (EST)Fully remote, must be EST-alignedCore weekday coverage with rare, time-sensitive off-hours supportAbout The RoleThis is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. The Founder has a demanding, high-standard working...

  • Executive Assistant

    hace 1 día

    Ciudad de México, Ciudad de México Somewhere A tiempo completo

    Role: Executive Assistant  Industry: Real EstatePriority Location: South Africa and Latin America (Open to search globally for qualified talents who can work within EST hours)Working Hours: Monday-Friday, 40hrs/week, 8AM-6PM US EST  Type of job: Fully RemoteStart Date: ASAPSalary Range: $1,500-$2,000/monthThe final offer is at the client's discretion and...

  • Accountant | Real Estate Investment

    hace 2 semanas

    Ciudad de México, Ciudad de México Elevate and Delegate A tiempo completo

    Job Type: Full-Time, fully remoteSchedule: 8:00 AM – 5:00 PM ESTSalary Range: $1400 - $2200About the clientFounded in 2016, this privately held real estate investment firm is based in Atlanta, Georgia and owns and operates a growing portfolio of commercial and residential properties across the Southeastern United States.The company maintains a lean,...

  • Investment Analyst

    hace 1 semana

    Ciudad de México, Ciudad de México MiRA A tiempo completo

    We are looking for an Investment Analyst who is eager to grow in the fields of real estate investment and development. You will work alongside senior leaders and gain hands-on experience across the full investment lifecycle. Develop technical skills, gain visibility, deepen your expertise in real estate investing, and build toward long-term career growth at...

  • Senior Analyst/Pre MBA Associate, PE Real Estate Fund, Industrial Platform, Mexico City, Mexico

    hace 1 día

    Ciudad de México, Ciudad de México PER A tiempo completo

    About our clientOur client is a leading real estate investment and development firm specializing in the acquisition and development of industrial assets across Mexico's key markets. The fund seeks a Senior Analyst / Pre MBA Associate to join their team. This role offers an excellent opportunity to work alongside experienced professionals who have established...