Legal Operations Project Associate

hace 5 días

Mexico City Metropolitan Area Orbia A tiempo completo

Main Responsibilities

  • Project Management
  • Lead and coordinate legal operations projects across business groups, including technology implementations, process improvements, and reporting initiatives.
  • Develop project plans, timelines, and stakeholder communications to ensure successful execution.
  • Collaborate with Legal, Finance, IT, and HR teams to align project goals with business priorities.
  • Monitor project progress, identify risks, and implement mitigation strategies.
  • Vendor & Spend Management
  • Oversee vendor onboarding and compliance processes in partnership with AP and SimpleLegal.
  • Manage timekeeper approvals, invoice audits, and matter creation workflows.
  • Analyze vendor performance and spend data to identify cost-saving opportunities.
  • Develop and refine vendor-related policies and procedures.
  • Reporting & Data Integrity
  • Design and deliver reports and dashboards to support legal operations and leadership decision-making.
  • Ensure accuracy and consistency of data across systems (SimpleLegal, ServiceNow, SharePoint).
  • Conduct regular audits and implement data governance best practices.
  • Identify trends and insights to inform strategic planning and operational improvements.
  • Contract Administration & Intake
  • Manage legal request intake via ServiceNow, ensuring timely triage and assignment.
  • Support contract lifecycle management, including execution, retention, and client communications.
  • Develop and maintain contract templates and playbooks in collaboration with legal teams.
  • Communications & Stakeholder Engagement
  • Develop internal communications strategies to support legal operations initiatives.
  • Facilitate training and onboarding for legal tools and processes.
  • Serve as a liaison between Legal Operations and internal/external stakeholders.

Knowledge/ Experience Required

  • Bachelor's degree / 3-5 years of proven experience in legal operations
  • English and Spanish
  • Demonstrated success supporting complex, cross-functional legal operations projects, including technology implementations, process optimization, and change management initiatives
  • Excellent written and verbal communication skills, with ability to influence and engage stakeholders at all levels, including senior leadership, across diverse cultures and geographies
  • Proven ability to develop, implement, and maintain standard operating procedures (SOPs) and best practices for legal and business processes
  • Strong proficiency in business and legal technology platforms (e.g., Microsoft 365, SharePoint, ServiceNow, e-Billing, Contract Lifecycle Management, AI-enabled legal tools, data visualization/reporting tools)
  • Demonstrated ability to maintain sensitive information
  • Strong client service orientation and demonstrated high level of independence and initiative

Behaviors that can help you succeed at Orbia:

  • Develop yourself & Others.
  • Foster Collaboration & Inclusion
  • Drive Results
  • Provide Vision & Direction

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