Billing Specialist

This job is with Kennedys, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Kennedys is recruiting for a Billings Specialist to join our Finance team in Mexico.

Kennedys Finance team support the firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our Finance team is made up of Group Financial Reporting, Financial Planning and Analysis, Client Reporting and Insights, Finance Systems and Finance Operations (billing, credit control, cashiers, finance database).

Finance has a presence in the different regions and in the local and global offices supporting their operations and providing advice.

This role will report to the local and regional Latam office and will be responsible for the billing and collections of the Mexican operation.

Key Responsibilities

• Establish controls to ensure the quality, integrity and timely the billing and collections
• Monitor workload distribution and overtime requirements, identifying areas where efficiencies of the billing and/or collections function can be improved. Work with the Sr. Finance Manager to implement approved changes
• Maintain hands-on knowledge of all billing and collections related functions in order to provide proper training, back-up and support, including, but not limited to bill preparation, bill review, pre-bill review, appeal management, , write off management and exception rate management
• Monitor actual billings and collections against budgets/targets and liaise with the Finance Manager, when necessary
• Attend monthly review meetings with Partners to look at goals, performance and remedial actions when required
• Resolve billing and collection issues and liaise with other teams outside Mexico when necessary
• Assist team members to provide a comprehensive billing service, providing administrative assistance as required
• Produce of Work in Progress (WIP) and missing time reports as required
• Provide support in drafting bills as requested (in accordance with Client Service Level Agreements), ensuring completeness of billing information
• Track and chase unsettled draft bills on a regular basis, report defaulters to supervisors.
• Respond to all requests in a timely and efficient manner
• Ensure any amendments are processed and permanently changed in billing set-up where appropriate
• Work with the wider the finance team to proactively resolve billing information issues before delays impact the revenue cycle
• Assist with engrossing bills as required
• Respond to information requests promptly, referring to any complex queries to the relevant Manager.
• Help draft, amend and coordinate the lodgement of e-bills
• Show a high level of dedication and flexibility, to ensure strict billing schedules are adhered to as and when required
• Ensure a high standard of work output and quality of information
• Refer to any contentious issues to the relevant Manager.

Required Experience

• Previous legal billing experience would be an advantage
• Knowledge of cashflows, reporting, reconciliation and SLAs
• Experience in Excel and finance systems.

General Duties

• Maintain the high standard of service offered to the firm's internal clients and to assist in creating and developing the professional reputation of the function
• Understand and live by Kennedys values - approachable, straightforward, supportive and distinctive
• Be subject to varying degrees of supervision on a day-to-day basis
• Create and maintain professional and positive relationships with partners and employees
• Work in line with the firm's Contribution Areas which are specific to your role and level
• Maintain trust and confidentiality at all times
• Act as a Trusted Advisor by building relationships across all business services teams to ensure a consistent approach and service
• Undertake any specific training as and when required
• Operate safely and considerately in the workplace.

This is a developing role and the job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.