Supervisor, Accounts Payable

Overview
POSITION SUMMARY STATEMENT:

The Global Business Services (GBS) Accounts Payable Supervisor mainly functions, which are not limited to: Supervise that his team properly perform the Accounts Payable functions for the entities/business units assigned of the North America and Mexico región, and in accordance with Company's Policies and Local Requirements; Ensure that payments are prepared properly and in strict adherence to the Company's Policies; Generation of metrics to improve the process and Liason with Internal and External Auditors.

Detailed Responsibilities

• Supervise the Recording and Validation of Invoice of the assigned countries to ensure payments are performed properly and timely.
• Ensure that team payments are performed in accordance with Herbalife Policies and procedures.
• Follow up to e-mails received from Internal and External parties.
• Weekly pre-close of the AP process to ensure follow up on possible issues.
• Liaison with internal and external auditors and SOX requirements.
• Participate in innovation initiatives.
• Effective participation in month-end, and AP module reconciliation and close.
• Ensure that team runs oracle system reports for AP module validation.
• Follow up on Service Partnership agreements.
• Ensure standard operating process and manual operations are documented and updated.
• Partner and liaison with Internal and External Audit teams
• Accounts Payable subject matter expert acting as the primary point of contact for Accounts Payable for internal and external parties.

Supervisory Responsibilities
3 direct reports (Staff level) Employees

• Ensure that team receives and validates purchase orders and receipts against Invoices.
• Ensure that team performs the 3-way and 2 way match.
• Ensure that team validate the Invoices without PO for manual processing.
• Review of the contracts, validity and application to ensure proper payment.
• Supervise the Recording and Validation of Invoice of the assigned countries to ensure payments are performed properly and timely.
• Ensure that team obtain and review the authorization to the service/products in accordance with the Corporate/Local Matrix.
• Support on preparation of monthly reports such as: Accounts Payables Aged Reports, Accounting Reconciliations, and end of month analysis.
• Review of rejected payments to ensure follow up, correction and conclusion.

Qualifications
REQUIRED QUALIFICATIONS:

Skills

• Analytical skills and the ability and proficiency in Microsoft Office programs (including Excel and Power Point)
• Excellent written and verbal communication skills
• Flexibility to function under varied timeframes and adapt as the external environment and organization evolve
• The ability to work under deadline pressure while maintaining a positive and professional attitude in a very fast-paced environment

Languages

• Native in Spanish
• Advance Level in English (90%)

Experience
Required

• 3+ years of Experience in Accounts Payable or relevant supervisory experience
• Experience in Accounts Payable and/or GBS Accounts Payables or a transnational Company.
• Ability to manage teams and ensure proper workload
• Experience on Internal Controls, and Process Improvement.

Education

• Bachelor's degree in Accounting or related work experience.

Preferred Qualifications

• Strong verbal and written communication and presentation skills
• Ability to manage teams and ensure proper workload and labor environment
• Experience on Internal Controls, and Process Improvement.
• Strong orientation to client Service and meeting deadlines and results.
• Ability to interact effectively at all levels.
• Experience working in an ERP environment (Oracle)

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