Administrative Assistant

hace 2 semanas

Colonia Polanco, México Knight Piesold and Co. A tiempo completo

We are seeking an Administrative Assistant in Mexico City.

**About Knight Piésold**

Knight Piésold is a specialized international consulting firm offering engineering and environmental services in Mining, Environment, Hydropower and Water Resources. We are proud of the longstanding relationships we have with our clients and delivery of exceptional services on a global scale.

**Why Join Knight Piésold?**
- You will be joining a reputable, well-established global consulting firm with nearly 100 years of industry experience.
- You’ll be met with a growing company where your talent and actions will be highly visible and will help shape the company’s future.
- You’ll have the opportunity to materialize your ideas and grow within the company.
- We believe in a One Team approach, with everyone working together toward achieving a shared goal.

**Responsibilities**:

- Supervision and management of office operations, guaranteeing the proper functioning of facilities and services.
- Coordinate preventive and corrective maintenance of the office facilities and services.
- Maintain the levels of office supplies (Coffee /Kitchen, Stationary).
- Coordination with cleaning team
- Arrange access control and notifications with building administration.
- Front desk - welcome and respond to guest issues in a friendly and timely manner.
- Answer and direct incoming phone calls to the appropriate party.
- Mail/Packing control - properly accounting, collate and distribute of the incoming goods/packages/mails assuring no damaged items are sent or received.
- Updating and monitoring inventories (EPP, IT, Technical, etc.).
- Support Operations and Administration leaders to fulfill ongoing administrative functions.
- Support HR with the organization of office events (vendors/ venue/ scheduling)
- Support new hires with Onboarding (Welcome kit, office tour, safety procedures)
- Support IT with local assistance such as setup, supplies requests and control among other basic requests.
- Support Business Development with administrative activities.
- Support projects by coordination of logistics, preparation of information, word processing.
- Provide support to the safety team, particularly when assigning staff to field work.
- Collaborate in purchasing processes, from finding reasonable vendors to obtaining invoices and coordinating logistics for delivery.
- Develop corporate card reconciliation.

**Requirements**:

- Excellent written and verbal communication skills.
- Bilingual Spanish/English
- Proficient in Microsoft Office Suite.
- Can think critically in real time and provide solutions.
- Demonstrated ability to handle multiple assignments and details simultaneously.
- Demonstrated ability to work well under pressure and according to deadlines.
- Ability to maintain confidential information.
- Ability to operate general office equipment.
- Ability to manage a high volume of tasks in an organized and confident way.
- Ability to turn creativity into solid ideas and outcomes.
- The desire to grow yourself and support others to create excellence in their lives.
- The desire and aligned actions of a high achiever.

**Education**:

- Minimum of 3-5 years of administrative experience.
- High School Diploma, bachelor’s degree preferred.

**Preferred Competencies**:

- Bilingual Spanish/English
- Curiosity
- Action oriented
- Customer/Quality Focused
- Organizational Skills
- Priority Setting
- Process Management
- Decision Quality
- Proactive
- Detail oriented
- Process ownership

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