Ves HR Administrator

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

Personnel Administrative activities
- Creates and updates employee's file and information in systems all along the employee career in Valeo (from Arrival to Departure)
- Realizes local authorities declaration
- Is the point of contact with the future newcomer for the collection of administrative documentations required by Country
- Receives and prepares certificate’s requests
- Creates & manages working contracts and amendments together with all types of letters including variable remuneration, salary increase etc
- Updates the organization charts based on information provided by the HR network
- Prepare & manages the Administrative induction plan
- Manages the administrative activities for departure from check of non competition clause, to cost evaluation,
- Organizes medical visit, Digital Medical file management and Updates medical advice in HRIS System in coordination with the site HR teams
- Is responsible for Temps invoicing control

Compensation & Benefits administrative activities
- Prepares, transfers and file the LTI/LTR/RSH letters
- Prepares the offer letter and/or contract amendment preparation for the NSP; Updates new information in the Core Hr system and sends instructions to payroll
- Prepares & generates individual objective letters and files it in the employee file
- Is responsible for Data Quality check of GAS at the beginning of the variable remuneration process
- Manages the data entry in the Core Hr system and transfers to payroll for payment
- Prepares and edit Patent bonus and Exceptional bonus letters and communicates the information to payroll

Employee relations administrative activities
- Manages administrative process for agreement
- Creates and updates Social regulation data base on the country
- Manages litigation with lawyers on demand by site HR team where needed

Learning administrative activities
- Is responsible for the training plan preparation : Identifies new training needs for the business (related to new competences); Produces of learning content and catalog updates; Collects and consolidates the needs; Manages external funding/Subsidies and formalizes training plan
- Training plan deployment: Schedules training actions (structure staff) & identifies trainers; Manages supplier's sourcing and suppliers invoices on Eproc
- Training plan evaluation: Data input & reporting (KPIs); Consolidates session's evaluations (participants & managers); Training plan follow-up (hours, budget...)

Recruitment administrative activities
- Prepares the contract and the amendment;
- Creates employee in the Core HR system;
- Prepares and send the nomination and organization Notices;
- Prepares the administrative induction plan, launches and follows-up Valeo Discovery

Reporting - social support management
- Generates and prepares reports to support the HR activities : Individual social report, Absenteeism & DL efficiency reports, Unions’ reports, Salary negotiation reports, Country Legal employee Reports, CSR report, monthly finance GPS report...
- Generates the turnover calculation and Manages various workforce declarations (external, internal KPI)
- Answers to auditors requests
- Follows-up Ticketing system
- Manages/Monitors Interface between HRIS system

Talent Development administrative activities
- Launches the Career Aspiration campaign on site; Controls data and ensures the data quality update on the CoreHR system and Payroll system; Uploads information for ETAM and for M&P new comers in the Apps and Monitors rate completion.
- Prepares the letters for the Salary Review and ensures the distribution (for Phase 1)
- Launches of the annual appraisal campaign with guidelines to managers; Uploads information for ETAM and for M&P new comers in the Apps and Monitor rate completion
- Launches of the Expert and Specialist processes; Prepares Package review for Experts, Nomination and allowance letters edition; generates new contacts and updates the information on the Core HR system
- Launches Engagement Survey

You must have:

- Human Resources or related Degree
- Experience minimum of 2 or 3 years in similar positions, HR areas. Experience in companies with Shared Services Center can be a plus.
- High focus on customer.
- Collaborative attitude (be a team player).
- Communication skills.
- HR Efficiency and Control Value Data.
- Agility and adaptability to use different systems (HR & IT tools) improvement process mindset.
- English advanced is mandatory.

Job:
VES Learning Administrator

Organization:
Country VES VHG

Schedule:
Full time

Employee Status:
Regular

**Job Type**:
Pe