Purchasing Coordinator

**Who you are**:

- A motivated individual with the drive to learn the world of Purchasing and Project Coordination
- A lifelong learner with an interest in learning hotel brand standards, design schemes, and FF&E.
- A facilitator and outside-the-box thinker for savings opportunities, contributing to new vendor relationships, and nurturing valuable partnerships with support from the Purchasing Team.
- You keep exacting records, with an eye toward presentation and accessibility of information.
- An organized individual who is great with scheduling and budgets, with the ability to anticipate conflicts and discrepancies and collaborate on solutions.
- You have the desire to grow and learn in a fast-paced, immensely interesting environment

**Who we are**:
Hotel Rehabs, LLC is a boutique general contractor that specializes in transforming major branded hotels (like Hilton, Marriott, IHG and Hilton) throughout the United States. We are a tightly knit, dedicated force that delivers quality results on time and on budget. We are a team of like-minded people that work together to carry the title of one of the fastest growing private company in America (Inc. 5000). We offer competitive salaries, a unique work environment, and the support necessary for success.

**Duties and Responsibilities**

**Role Summary**

The Purchasing Coordinator is involved in all phases of the Procurement Process and is integral to the project’s success. As a critical component of the project team, the Purchasing Coordinator provides dedicated support to the Purchasing Lead through project planning, vendor solicitation, buyouts, and the PO/expediting process. The Purchasing Coordinator develops a deep understanding of the details of each project to supply material for a successful project execution, developing their skillset on the overall Purchasing process to enable continued career growth.

**Team**
- Integral support component of a small growing team in the Procurement Department
- Support project managers by updating weekly delivery status reports
- Collaborate on establishing systems and operating efficiencies
- Source vendors and cultivate existing vendor relationships
- Assist with developing technologies to increase efficiencies
- Dedicated support to Purchasing Leads

**Onsite Coordination**
- Update various reports to support tracking materials and vendor contact list
- Maintain onsite organization with communication amongst field team and office
- Collect administrative documents during the close-out processes

**Procurement**
- Assist with vendor communication working with RFQs; maintaining proper lead times; and expediting orders
- Maintain and update project timelines relating to purchasing scope of work
- Maintain FF&E internal operations, ensuring information is updated daily within our network of vendors.
- Assist with creating communications to both trusted vendors and new vendors in the sourcing process
- Assist with resolving supplier issues
- Follow-up with internal team onsite to maintain information related to all damages
- Work with Accounting to submit invoices; track payment; and categorize vendors

**Qualifications**

**Requirements**:

- 1 - 2 years of experience in commercial construction purchasing or administrative experience or strong success in an adjacent industry with strong references
- Experience working for a US-based company or experience with US-based projects is highly preferred.
- English Proficiency Level - Professional working Proficiency Required (B2 - C2)
- Proficiency in Microsoft Word, Excel, and Outlook
- Effective written and verbal communication skills
- High attention to detail, especially with numbers
- High level of organization and follow-through
- Bachelor's Degree or equivalent work experience.

**Make an Impact. Grow Your Career. Redefine Hospitality.**

Ti0cgE1jQy