Finance Assistant

Are you a curious person in constant search of answers to society's problems? Are you willing to grow in a multicultural environment? Then you will fit perfectly at Inspiralia. We are a passionate Product Development as a Service company that helps innovative startups and small companies to get R&D grants and contracts for high-risk R&D projects. We offer solutions to our clients in a wide range of industries.

We are seeking a finance assistant with a deep business background and good market management skills for our Mexico City office

The position aims to ensure efficient cash flow management while reducing overall costs and preparing the company for future growth. Additionally, the Financial Assistant will contribute to the company's financial stability by providing reliable financial support, which includes working closely with internal and external stakeholders and gradually taking on more responsibilities within the finance department.

**Main Duties**

**Cash Collection**
- Manage and execute the collection of outstanding invoices from clients.
- Maintain accurate records of all collection activities and communications.
- Develop and implement effective collection strategies to minimize outstanding receivables.
- Prepare and send invoices and account statements to clients in a timely manner.

**Accounts Receivable Ageing**
- Monitor and analyze the ageing of accounts receivable to identify overdue accounts.
- Generate regular ageing reports to highlight the status of outstanding receivables.
- Collaborate with the finance team to address and resolve aged receivables.

**Follow up on customer payments.**
- Contact clients to follow up on overdue payments and arrange for prompt resolution.
- Negotiate payment plans and terms with clients when necessary.
- Maintain professional and effective communication with clients to ensure positive relationships.

**Backlog Management**
- Track and manage backlog of invoices and pending contracts to ensure timely billing and collection.
- Work with the sales and project management teams to identify and resolve any issues related to invoicing and contract execution.
- Ensure that all pending contracts are reviewed and invoiced promptly once services or products are delivered.
- Maintain an organized system for tracking the status of invoices and contracts.

**Other Duties**

**Follow up un supplier payments.**
- Coordinate with the accounts payable team to ensure timely and accurate payments to suppliers.
- Verify and reconcile supplier invoices against purchase orders and delivery receipts.
- Communicate with suppliers to resolve any payment discrepancies or issues.

**Accounting Support**
- Assist with the company’s accounting tasks as required.

**Additional Financial Support**
- Provide general financial support as needed.

**Background**
- Bachelor’s degree in finance, accounting, business administration, or a related field.
- Prior experience in a finance department is essential.
- Proven experience in Cash Collection is a must.
- Familiarity with P&L, Cash Flow, and accounting principles is a plus.
- Strong client relationship skills, preferably with American clients.
- C2 level English proficiency. (Must)

Tipo de puesto: Tiempo completo

Sueldo: $30,000.00 - $40,000.00 al mes

Beneficios:

- Horarios flexibles
- Seguro de gastos médicos mayores
- Seguro dental
- Servicio de gimnasio
- Teléfono de la empresa
- Vacaciones adicionales o permisos con goce de sueldo

Pago complementario:

- Bono de productividad

Tipo de jornada:

- Turno de 8 horas

Pregunta(s) de postulación:

- ¿Cuántos años de experiência tienes con cobro de facturas grandes?
- ¿Cuál ha sido la factura más grande que has cobrado?

Escolaridad:

- Licenciatura terminada (Obligatorio)

Idioma:

- Inglés Avanzado (Obligatorio)

Lugar de trabajo: remoto híbrido en 06600, Ciudad de México, CDMX

Fecha de inicio prevista: 17/09/2024