Account Receivable/payable Expert

**The Otte Polo Group is a dynamic business group with a global footprint in the U.S., Ukraine, Nicaragua and Peru. Our diverse operations span the tech support, call center, and fulfillment industries, and our brands include Geeks on Site, Responsive Answering Service, and Phase V Fulfillment.**

**Job Summary**:
**Responsibilities**:
**Accounts Payable**:

- **Invoice Verification**: Review and verify incoming vendor invoices for accuracy, ensure proper authorization and enter them into the accounting system.
- **Payment Processing**: Prepare and process payments to vendors through checks, wire transfers or other payment methods, ensuring timely disbursement.
- **Vendor Relations**: Communicate with vendors to resolve billing discrepancies, negotiate payment terms and maintain good working relationships.
- **Expense Management**: Monitor and reconcile expense reports, ensuring compliance with company policies.
- **Reporting**: Assist in the preparation of monthly financial reports by reconciling accounts payable and receivable, providing detailed transaction summaries.

**Accounts Receivable**:

- **Invoice Management**: Generate and issue invoices to customers promptly, ensuring all billing is accurate and complete.
- **Customer Relations**: Communicate with customers regarding outstanding invoices, resolve billing issues and maintain positive customer relationships.
- **Aging Reports**: Monitor accounts receivable aging reports, follow up on overdue accounts and initiate collection activities as necessary.
- **Collections**: Contact customers to secure payment of overdue invoices, negotiate payment arrangements and escalate unresolved issues.

**General Responsibilities**:

- **Month-End Closing**: Assist with month-end closing procedures by preparing relevant reports and reconciling all related accounts.
- **Data Management**: Maintain accurate and organized records of all financial transactions, including invoices, payments and reconciliations.
- **Compliance**: Ensure compliance with company policies, procedures, and relevant legal and regulatory requirements.
- **Process Improvement**: Identify and recommend process improvements for both account receivable/payable functions to enhance efficiency and accuracy.
- **Collaboration**: Work closely with the finance team, sales, procurement, and other departments to resolve issues and support business operations.
- Merchant accounts collaboration and reconciliation.
- Deposit reconciliation.
- AP/AR mail distribution.

**Qualifications**:

- **Education**: Bachelor’s degree in Accounting, Finance or a related field preferred.
- **Experience**: At least 4 years of experience in accounts receivable / payable or a combined role.
- **Technical Skills**: Proficiency in QuickBooks and Google Suite
- **Analytical Skills**: Strong attention to detail with the ability to analyze financial data and reconcile discrepancies.
- **Communication Skills**: Excellent English verbal and written communication skills for interacting with customers, vendors and internal teams
- **Organizational Skills**: Ability to manage multiple priorities, meet deadlines and work independently.
- **Problem-Solving**: Strong problem-solving skills with the ability to resolve issues related to billing, payments and vendor relations.

**Preferred Qualifications**:

- Previous experience working in a remote environment.
- Certification in Accounting, accounts payable or receivable (e.g., CPAR, CPA, etc.).

**Benefits**:

- Competitive salary
- Paid time-off
- Professional development opportunities

Pay: $23,500.00 - $27,500.00 per month

Application Question(s):

- Do you have experience with QuickBooks, SAP, or Google Suite? If so, which one(s)?
- Do you have any certification in Accounting or accounts payab/receivable? (e.g., CPAR, CPA)
- Are you available M-F from 8am-5pm USA EST time? (Miami, FL)?
- Are you OK with the proposed salary range?

Work Location: Remote

Expected Start Date: 01/06/2025