Executive Assistant

hace 2 semanas

Ciudad de México Tiffany & Co. A tiempo completo

**Position**:
At Tiffany & Co., joy is central to everything we do, from crafting our exceptional pieces to inspiring clients to express and celebrate the many facets of love. It’s a skill that we’ve been perfecting since 1837, one empowered by our daring vision and entrepreneurial spirit. Together, each generation of employees honor our past while dreaming of our future.

Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the Vice Presidente, Managing Director. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.

**Key Accountabilities**

**Communication**
- Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties - particular focus for senior level steering committee meetings.
- Event Planning
- Assist in logístical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation and setting and cleaning dishes when needed.
- Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
- Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
- Contract and PO management - partner with multiple departments to help the coordination of contracts and purchase orders.

**Departmental Support**
- Initiate and maintain departmental filing, photocopying, ordering supplies.
- Special projects as assigned by SVP and Manager, Executive Administration.
- Cooperate efficiently with HR coordinators and other executive assistants to prepare events or meetings.

**Fiscal Management**
- Prepare accurate and timely Expense Reports through ExpenseVisor
- Reconcile and processing invoices for key projects

**Qualifications**:

- **At least 5+ years Executive Assistant experience in C-Suite**:

- Excellent verbal and written communication skills and ability to work independently with mínimal supervision as well as part of a team
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook, Coupa, ExpenseVisor, Concur
- Excellent organizational skills and attention to detail
- Enjoys working with and supporting others
- Ability to show initiative and flexibility
- Ability to work on multiple projects and prioritize workload

**_TIFFANY & CO. _**
**MAISON***:

- Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany & Co. is one of the world’s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany & Co. since its inception, uniting the jeweler’s core values of inventiveness, craft and joy in designs that endure across generations.
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.

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