Executive Assistant

hace 3 días

Ciudad de México Integreon Managed Solutions A tiempo completo

**Job Title** - Executive Assistant

**Location**: Mexico City (Hybrid; US Eastern Time or US Pacific Time; 8am to 6pm)

**Reporting Manager**: Project Manager

**Role Summary**:
Work as an **Executive Assistant** supporting a **Global Legal Department**, working with directors and their assistants to manage scheduling and communication in a fast-paced environment. This role requires strong organization, attention to detail, and a passion for executive support.

**Responsibilities and Duties**:

- **Calendar Management**: Coordinate and schedule meetings, ensuring seamless communication between directors and their teams.
- **Call Invites & Scheduling**: Manage and send call invitations, proactively resolving scheduling conflicts.
- **Stakeholder Coordination**: Work closely with department executives and their assistants to facilitate smooth operations.
- **Administrative Support**: Assist with documentation, reporting, and internal communications as needed.
- **Process Improvement**: Identify opportunities to enhance efficiency in scheduling and administrative workflows.

**Required Skills/Abilities**:

- **Education**: Bachelor’s degree in business administration, Communications, or a related field.
- **Experience**: Minimum 3 years of experience in an Executive Assistant, Administrative Coordinator, or similar role, preferably in a corporate or legal environment.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams); experience with calendar management tools is a plus.
- **Strong English Proficiency**: Excellent spoken and written English skills (C1 or higher) to communicate effectively with global stakeholders.
- **Time Managemen**t: Ability to multitask, prioritize, and meet deadlines in a fast-paced setting.
- **Attention to**Detail: High level of accuracy and organization in handling scheduling and administrative tasks.
- **Problem-Solving**: Proactive mindset with the ability to anticipate scheduling conflicts and propose solutions.

**Company Information**

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

We are One. We are On.

Pay: $374,601.99 - $430,792.28 per year

Ability to commute/relocate:

- Ciudad de México, CDMX: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- This job requires fluent English skills, both spoken and written English skills (C1 or higher) to communicate effectively with global stakeholders. Are you comfortable with English Language?
- Are you authorized to work in Mexico?

**Experience**:

- executive assistant: 3 years (preferred)

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