Sc office Assistant

hace 22 horas

Ciudad de México UNESCO A tiempo completo

OVERVIEW
**Parent Sector**: Field Office
**Duty Station**: Mexico City
**Classification of duty station**: filter12
**Standard Duration of Assignement**: filter13
**Job Family**: General Administrative Support
**Type of contract**: Non Staff
**Level**: Level 2
**Duration of contract**: From 7 to 11 months
**Application Deadline (Midnight Paris Time)**: 10.FEB.2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the guidance of the Director of the office, the direct supervision of the Administrative Officer, and, where appropriate, the additional guidance of concerned programme specialists or senior assistants, the incumbent is expected to carry out the following tasks:
General support
Carry out a range of general support tasks in the office, including, among others:
Staff the reception desk and welcome visitors
Prepare meeting rooms
Carry out small purchases and errands
Operate the telephone switchboard
Prepare dispatches, including via diplomatic pouch
Provide ad-hoc support to events held at or outside of the office
Serve as liaison between the office and the building management
Administrative support
Provide support to the Administration Sector as well as, when required, to Programme Sectors by carrying out a range of administrative tasks, including, among others:
Create vendors profile in UNESCO´s vendor´s management system.
Follow up on contract creation and payments through the electronic system
Support organization of meetings by booking venues, preparing documentation, manage list of attendants, etc.
Prepare a wide range of administrative documents using available templates
Data base management assistance
Support in travel arrangements for office staff and outside experts when required, including through the electronic system
Additional tasks may be assigned, provided they are consistent with the function as set out above.
Long Description Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Academic qualifications
Secondary education, technical and professional education.
Number of years of relevant work experience
Normally 2 year of previous relevant job experience.
Knowledge, skills and competencies
Commitment to diversity and inclusion.
Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
Excellent communication skills.
Strong sense of accountability and teamwork.
Basic computer skills and working knowledge in MS office software.
Experience in supporting administrative processes
Language requirement
Excellent knowledge of Spanish and English
DESIRABLE QUALIFICATIONS
Work experience with the UN is an asset.
Knowledge of other official UN language would be an asset ( Different from Spanish and English).
SELECTION AND RECRUITMENT PROCESS
Footer
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a non-smoking Organization.

  • Office Assistant

    hace 21 horas

    México CAST NYLONS DE MEXICO A tiempo completo

    **OFFICE ASSISTANT** **Requeriments and skills**: - Intermediate English - Verbal and written communication skills in Spanish and English are required. - At least 2 years work experience as an Accounts receivable, accounts payable or purchasing assistant. - Good math skills. - Hands-on experience with MS Excel and accounting software (e. g. SAP, Contpaq,...

  • Office Assistant

    hace 3 semanas

    Ciudad de México Speech Improvement Center A tiempo completo

    We are currently seeking a dynamic individual to take on the role of office assistant. We are looking for a vibrant, motivated, and creative individual with the ability to multitask and who has a strong attention to detail. This position requires communication in English with prospects.**Responsibilities include**:- Calling prospects who applied with us on...

  • Office Manager

    hace 4 semanas

    Ciudad de México talentiv HR Solutions A tiempo completo

    We are seeking for a proactive **Office Manager / Executive Assistant** to join our client's team.**Key Responsibilities**:- Billing & Collections: Manage client invoicing and ensure timely payment follow-up.- Vendor Onboarding: Process new vendor setup, including documentation.- Client Records & Registration: Maintain accurate client information and manage...

  • Office Assistant

    hace 1 semana

    Ciudad de México Medpace, Inc. A tiempo completo

    Job Summary:Our corporate activities are growing rapidly, and we are currently seeking a full-time, Office Assistant to join our Facilities team in Mexico City. This position will work in a team to accomplish tasks and projects that are instrumental to the company’s success. If you want an exciting career where you use your previous expertise and can...

  • Office Assistant

    hace 1 semana

    Ciudad de México Medpace, Inc. A tiempo completo

    Job Summary: Our corporate activities are growing rapidly, and we are currently seeking a full-time, Office Assistant to join our Facilities team in Mexico City. This position will work in a team to accomplish tasks and projects that are instrumental to the company’s success. If you want an exciting career where you use your previous expertise and can...

  • Executive Assistant

    hace 4 semanas

    Ciudad de México Sur A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Marketing & Content Assistant / Office Manager

    hace 6 días

    Ciudad de México, Ciudad de México TAVOL A tiempo completo

    VACANTE | MARKETING & CONTENT ASSISTANT CDMX | PresencialBuscamos a una persona con experiencia en marketing y creación de contenido,cómoda con un rol híbrido que combina marketing, publicación de contenido y atención a clientes en oficina.Este puestoincluye recepción, atención de llamadas y contacto directo con clientes, además de la parte...

  • Assistant

    hace 5 días

    Ciudad de México, Ciudad de México VAM Virtual Asistant Management Solutions A tiempo completo

    Company DescriptionVAM Virtual Assistant Management Solutions specializes in providing comprehensive support to property professionals through skilled virtual assistants. By taking a complete approach, VAM helps businesses streamline back-office operations, enhance efficiency, and increase profitability. Services include sourcing and hiring vetted virtual...

  • Auxiliar de Cobranza

    hace 2 semanas

    Ciudad de México Equinos SC A tiempo completo

    **Solicitamos Licenciado o pasante de contabilidad o administración de empresas, o afin. **Medicina Deportiva para Equinos SC empresa de Servicios Veterinarios para Caballos.**Actividades**:- Administrador de archivos- Facturación- Cobranza y pagos**Requisitos**:- Manejo de Paquetería Office- Experiência en Facturación y cobranza- Atención a clientes-...

  • Office Assistant and Receptionist

    hace 2 semanas

    Ciudad de México, Ciudad de México Cambridge University Press & Assessment A tiempo completo

    Job Title: Office Assistant and ReceptionistSalary: CompetitiveLocation: Mexico CityContract: Permanent, Full TimeJoin our Mexico City team as an Office Assistant & Receptionist. Be the backbone of smooth operations—supporting teams, managing customer care, office services, and overseeing our company car fleet and contractsWe are Cambridge University Press...