Administrative Assistant

hace 3 días

Ciudad de México Knight Piesold and Co. A tiempo completo

**We're Hiring**

We are seeking an **Administrative Assistant** for our Mexico City office.

**About Knight Piésold**

Knight Piésold is a specialized international consulting firm offering engineering and environmental services in Mining, Environment, Hydropower and Water Resources. We are proud of the longstanding relationships we have with our clients and delivery of exceptional services on a global scale.

**Why Join Knight Piésold?**
- You will be joining a reputable, well established global consulting firm with 100 years of industry experience.
- We believe in the One Team approach, with everyone working together toward achieving a shared goal. Our engineers develop their skills through working on diverse projects, our knowledge-sharing culture, career mentoring program and collaborating with top professionals in the industry.

**The Role**:
The Administrative Assistant will support operations and administration leaders to fulfill ongoing administrative functions. The responsibilities will be:

- Coordinate logistics to support projects in Mexico and globally.
- Provide support to the safety team, particularly when assigning staff to field work.
- Provide support to field staff as needed.
- Support and coordinate maintenance of the office in Mexico City. On time (Coffee /Kitchen, Stationary). Coordination with cleaning team, notification of preventive and corrective maintenance.
- Arrange access control and notifications with building administration.
- Continually look for ways to improve administrative processes.
- Research and book travel arrangements for staff members.
- Answer and direct incoming phone calls to the appropriate party.
- Organize office events (vendors/ venue/ scheduling)
- Support new hires with Onboarding (Welcome kit, office tour, safety procedures)
- Support IT with local assistance such as setup, supplies requests and control among other basic requests.
- Front desk
- welcome and respond to guest issues in a friendly and timely manner.
- Mail/Packing control - properly accounting, collate and distribute of the incoming goods/packages/mails assuring no damaged items are sent or received. Updating and having control inventory.
- BS Administration/Accounting
- Experience in general administration, accounting and/or customer service.
- Bilingual Spanish/English
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and general IT management
- Customer/Quality Focused
- Demonstrated ability to handle multiple assignments and details simultaneously.
- Demonstrated ability to prioritize, work well under pressure and according to deadlines.
- Ability to maintain confidential information, operate general office equipment and manage a high volume of tasks in an organized and confident way.
- Ability to turn creativity into solid ideas and outcomes.
- The desire and aligned actions of a high achiever.

**Work Environment**:
Knight Piesold's Mexico office is in Polanco, Mexico City. You will work with a great team of local and expatriate engineers and this role involves frequent interaction with other offices throughout the world.

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