Office Services Coordinator

hace 2 semanas

Colonia Lomas de Chapultepec, México FTI Consulting, Inc. A tiempo completo

The Office Services Coordinator is responsible for executing daily office operations activities for the Mexico City FTI office. This may include responsibility for the copy and print services/mailroom, conference rooms, kitchen and facilities, and storage areas, and local administrative tasks.

This position is will work independently on routine duties and will report to the local Office Manager.

**Responsibilities**:
Reception:

- Welcome customers, visitors and external suppliers.
- Answer, filter and forward incoming phone calls.

General Office Administration:

- Control and protection of computer and mobile equipment
- Keep updated conference room calendar and meeting scheduling
- Help invoicing process and send out proof of payments and returns
- Support the IT area with the configuration of equipment for new hires and general support for staff
- May be asked to assist with editing and creating: presentations, reports and spreadsheets

Administrative Support:

- General assistance to local Office Directors
- Prepare letter writing and fill out NDAs, contracts and Internal forms
- Keep and organize files and records
- Assist with preparation activites for the onboarding of new employees.
- Communicate office-wide announcements.
- Member of the civil protection and emergency brigade team
- Provide assistance with travel arrangements, hotel and restaurant reservations.
- Provide support for general information and queries in Chrome River

Mailroom and Inventory:

- Request office and break room supplies for the entire office, including maintaining supply inventory, stocking break rooms, and supply rooms.
- Upkeeping the general organization of common/shared office, storage and kitchen areas.
- Coordinate the collection and delivery of regular mail and shipping to/from Courier companies
- Converting Electronic Files to Physical Products, p. print, copy, assemble, collate.

**BASIC QUALIFICATIONS**:

- Minimum experience of 3 years in administration, customer service and office operations
- Bachelor degree
- Attention to detail
- Ability to effectively prioritize and execute tasks while under pressure
- Ability to work in a team-oriented, collaborative environment
- Dependable, reliable, detail oriented with good organizational skills
- Strong communication skills
- Fluent in English and Spanish

**PREFERRED SKILLS**:

- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems

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