Executive Admin

At Flex, we welcome people of all backgrounds. Our employees thrive here by living our values: we support each other as we strive to find a better way, we move fast with discipline and purpose, and we do the right thing always.

Through a respectful, inclusive and collaborative culture, a career at Flex offers the opportunity to make a difference, invest in your career growth and join our purpose - to make great products that create value and improve people’s lives.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a Executive Assistant located in Guadalajara North.

What a typical day looks like:

- Prioritizes, schedules, and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements.
- Composes and may initiate routine or non-routine correspondence and memoranda.
- Handles details of a highly confidential and critical nature.
- Prepares presentation materials, including those for board of director meetings.
- Makes high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.
- Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
- Screens telephone calls and visitors, and resolves routine and complex inquiries.
- Conducts research, and compiles and types statistical reports.
- Maintains key distribution and contact lists.
- Handles administrative functions including budgets, bill paying and monitoring, ordering and maintaining supplies/equipment.
- Operates a personal computer and applies advanced skills in using appropriate software packages.
- Assists in the planning and execution of logistics for company meetings, special events, and other promotional events.
- Assists in food and beverage selection as well as makes arrangements for audio-visual, transportation and other services.
- Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activities costs.
- Responds to inquiries received through phone, mail and/or face-to-face contact with customers and prospects about the company’s products and services by according to standard scripts and procedures.
- May provide administrative support to groups/departments reporting to the executive.
- Drive reporting and confidential information according to the business needs

The experience we’re looking to add to our team:

- Bachelor's degree or equivalent experience in the field
- Requires advanced, diversified and comprehensive administrative experience, skill and knowledge of Flex’s policies and practices.
- and practices. Demonstrates advanced functional, professional skill and people and/or process and procedures skills as well as customer (external and internal)relationship skills.
- Demonstrates mastery of operations and administrative planning knowledge in relation to other functions and a complete understanding of the function and those of related businesses.
- Ability to respond to common inquiries or complaints from customers and senior Flex management.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits.
- Ability to interpret a variety of instructions furnished in written, oral diagram or schedule form.
- Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.
- Normally receives no instructions and in some cases may direct the work of others.
- Excellent communication skills
- English: Proficient (fully bilingual)

What you’ll receive for the great work you provide:

- Saving Fund
- Christmas bonus
- Holiday bonus
- Medical Insurance
- Life Insurance

Job Category

Administration

**Required Skills**:
Optional Skills:
.