Administrative Assistant

PURPOSE OF POSITION

To provide administrative support and assistance to OCS and interface with other COC organizations in a professional, efficient and quality manner while operating in full confidence.

MAJOR ROLES AND RESPONSIBILITIES

Day-to-Day
- Assist the OCS Directors, OCS departments and other team members with execution of roles, responsibilities and projects as assigned.
- Coordinate domestic and international travel arrangements as assigned including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.
- Complete and file expense reports in a timely manner, using the Concur expense system.
- Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.
- Responsible for updating and maintaining the Shared File Folders and Sharepoint sites.
- Assist the team with special projects or needs as requested.
- Ensure necessary reports, information, etc are provided in a timely manner to the appropriate areas of the company.
- Schedule meetings along with domestic and international travel as needed for team
- Coordinate facility visits as needed.
- Coordinate logistics and details for departmental events.
- Manage logistics, agendas and objectives for key visits from Corning or external locations; eg, delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.
- Coordinate updating of departmental org charts and distribute to human resources for posting on the intranet site.
- Assist with the preparation, publishing and control of highly proprietary documents.
- Manage confidential and proprietary information with discretion and sound judgment. Education
- Four year Bachelor’s Degree in a business related area, Associate's Degree or a minimum of 3 years’ relevant experience.
- Professional Certification a plus.

**Required Skills**:

- Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to Corning and with various cultures, both internal and external. 100% fluent in English - both written and verbal.
- Must be able to work in a high profile position, handling details of a highly confidential and critical nature.
- Work effectively as both an individual performer and a team player.
- Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic unstructured environment.
- Detail oriented, conscientious.
- Ability to maintain composure and professional demeanor at all times.
- Ability to listen, make wise decisions and act with little direction.
- Ability to organize and coordinate work schedules and duties.
- Proficiency in using Microsoft Office, including Word, Excel, PowerPoint, Outlook and SharePoint.
- Proficiency in Concur expense reporting and travel functions.

Desired Skills
- Picks up on the need to change personal and interpersonal behavior quickly
- Seeks feedback
- Dedicated to meeting the expectations and requirements of internal customers
- Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment
- Uses rigorous logic and methods to solve difficult problems with effective solutions
- Willingness to work outside of normal schedule business hours when necessary

Soft Skills:

- Proactive, demonstrated ability to take the lead and influence the outcome.
- Eager to take on additional responsibilities outside normal scope of position.
- Not fearful of acting with minimum planning
- Establishes and maintains effective relationships with all levels and gains their trust and respect
- Lives the Corning values

Tipo de puesto: Tiempo completo

Salario: $20,000.00 - $30,000.00 al mes

Horario:

- Turno matutino