Executive Assistant to The CEO

hace 3 días

Guadalajara Technology Park, México JBC Logistics Inc A tiempo completo

**Job Title**: Executive Assistant to the CEO (Independent Contractor, Remote)
**Industry**: Transportation Brokerage / Logistics
**Contract Type**: Independent Contractor
**Reports to**: CEO

**About the Role**:
We are a growing transportation brokerage firm seeking a reliable, organized, and highly professional **Executive Assistant** to support our CEO. This independent contractor role is fully remote and requires a proactive, tech-savvy individual with strong communication and multitasking skills. Prior experience in logistics, freight, or transportation is highly preferred. You will serve as a key partner to the CEO, helping to manage time, streamline operations, and maintain high-level communication with internal teams and external stakeholders.

**Key Responsibilities**:

- **Calendar & Scheduling**: Manage and coordinate meetings, calls, and travel for the CEO—often with brokers, carriers, and clients—across multiple time zones.
- **Communication**: Serve as a gatekeeper and liaison, handling communications with internal staff, carriers, clients, and vendors on behalf of the CEO.
- **Industry Research & Reporting**: Compile logistics data, freight reports, carrier profiles, or market trends to support strategic decision-making.
- **Admin Support**: Maintain accurate records in CRM tools, process carrier documents, and assist with onboarding or compliance documentation.
- **Meeting Preparation**: Organize agendas, prepare logistics-specific meeting materials, take notes, and follow up on action items.
- **Project Support**: Track key initiatives, operational improvements, or client onboarding processes led by the CEO.
- **Document Management**: Manage contracts, rate confirmations, invoices, and other logistics-related documentation efficiently and securely.
- **Process Development**: Developing SOPs (Standard Operating Procedures) for common tasks in sales, operations, and administrative workflows.

**Qualifications**:

- **Experience**: 3+ years supporting C-suite or executive-level leadership; preference given to those with experience in logistics, freight brokerage, or transportation.
- **Tech Proficiency**: Comfortable with platforms like Google Workspace and document management tools.
- **Professional Communication**: Strong writing and interpersonal skills with the ability to represent the CEO confidently and diplomatically.
- **Self-Directed**: Proven ability to work independently, prioritize, and manage time effectively in a fast-paced, deadline-driven industry.

**Preferred Attributes**:

- Experience with TMS (Transportation Management Systems) and/or EDI platforms
- Familiarity with freight terms, carrier/broker relationships, and transportation compliance requirements is a strong plus.
- Flexibility to respond during peak logistics hours (early morning or late afternoon check-ins)

**Job Type**: Contract
Contract length: 48 months

Pay: $9,000.00 - $19,000.00 per month

**Language**:

- english (preferred)

Work Location: In person

Expected Start Date: 23/06/2025

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