Office Administrator

hace 1 semana

Monterrey, México RailPros A tiempo completo

**Location**:Office Administrator - Engineering Services position will be on-site based out of RailPros de Mexico Monterrey office, **San Pedro, G.G, Nuevo Leon.**

**Who WE are**:
RailPros is the **premier provider** of engineering and diversified safety services to **America’s rail and transit industry**. Driven by a **passion** for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through **teamwork, continuous improvement, and service excellence**. As a **people-first organization**, we prioritize the well-being and growth of our employees, fostering a culture of **caring and support**. We believe that when our people thrive, our company thrives.

**Job Summary**:
Serves as the first point of contact for the local engineering office, supporting staff and projects with responsive administrative assistance. Maintains a professional, positive environment and helps produce office materials and coordinate tasks across the division.

**Essential Duties & Responsibilities**:

- Work in the Monterrey office five days per week
- Maintain supplies in the office
- Basic responsibilities for word processing and spreadsheets, as required
- Distribution of mail and express mail to meet office needs
- Arrange for office visitors as applicable
- Make travel arrangements for the senior managers as/if needed
- Project related responsibilities, primarily in document control type or admin type role
- Responsible to maintain Engineering library Accuris
- Organize spreadsheet/database of business licenses, notify team when licenses are due, and facilitate renewals
- Assist Engineering with corporate payments for items such as office parties, intern events and travel, etc.
- Facilitate agreements/contracts/etc., through Ironclad document software
- Other duties as assigned or required to meet the business needs

**Knowledge, Skills, & Abilities**:

- Highly organized and detail oriented
- ** Advanced English level** - written and spoken.
- Ability to work under pressure to meet deadlines
- Strong time-management and multitasking abilities
- Superb written and verbal communication skills

**Required Education and Experience**:

- High School required
- Preferred background in administrative studies or a related field
- 2-7 years’ experience

**Preferred Education and Experience**:

- Manage all aspects of office - supplies, meetings, employee welfare, office safety, mail

**Additional Qualifications, Certifications, etc.**:

- Proficient in Microsoft Office - Word, Outlook, Excel
- Exceptional written and verbal communication skills

**Others**:
Visa for travel to the US, or ability to obtain if needed

**Why RailPros?**
- Opportunity for growth/advancement - promotion/advancement from within.
- Niche and essential industry with continued growth and stability.
- Exciting projects and diverse, inclusive company culture.

**Benefits & Perks**:

- Christmas bonus
- Vacations and Vacation bonus
- Statutory holidays
- Legally mandated benefits

**#LI-MTY**

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