Executive Assistant, Latam Finance, Physical

hace 5 días

Ciudad de México Servicios Comerciales Amazon M A tiempo completo

5+ years of experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic and/or international travel coordination
- Experience with Microsoft Office Products
- 3-4 years of work experience assisting at the executive level in a fast-paced environment or equivalent
- Excellent written and oral communication skills both in Spanish and English.

Job summary
Amazon’s International Consumer Finance (ICF) organization is seeking an exceptionally bright, motivated, and team-oriented individual to support the finance leaders for LatAm. In this role you will be joining a diverse and supportive EA community providing a unique opportunity to develop your administrative skills and experience and to help other EAs do the same. This is a fun and rewarding opportunity in an international organization.

This fast-paced, challenging role requires an individual with flexibility, good judgment, strong backbone, consistent character, and the ability to pay close attention to details while getting things done under tight timelines. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior leaders globally is critical, as is a good sense of humor. A proven track record of effective time management, taking initiative, working independently, delivering results, and exceeding expectations is important. We are looking for someone who learns quickly, is self-driven, and adapts to changing circumstances with grace.

Key job responsibilities

**Key responsibilities include but are not limited to**:

- Management of complex calendar and scheduling requirements for multiple executives
- Management of team space, including new hire allocation, team moves and reconfigurations;
- Coordination and planning of domestic and international travel
- Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
- Tracking and helping to drive completion of key deliverables, following up on outstanding items
- Acting as a liaison for direct reports across the globe
- Planning and coordinating team activities and events
- Managing other core administrative activities (new-hire onboarding, organizational charts, supply ordering)
- Bachelor's degree preferred
- 5 + years of experience assisting at the executive level
- Strong computer skills; proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, SharePoint, and PowerPoint
- Event and team morale planning experience
- New hire on-boarding and team space planning experience
- Ability to quickly learn organizational structure and the objectives of the team
- Must demonstrate passion, enthusiasm, and a sense of humor in the role
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Strong organizational and communication skills, team orientated philosophy, and problem solving skills
- Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors
- Highly motivated, organized individual who is able to work effectively with mínimal supervision
- Ability to build a strong internal network
- Ability to work in a highly ambiguous environment; flexible.
- Experience with domestic and/or international travel coordination

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