Project Administrator

hace 2 meses

Mexico City Park Place Technologies A tiempo completo

Project Administrator

The Project Administrator will assist in coordinating project activities, maintaining documentation, and ensuring efficient communication within the project teams. This role is critical in facilitating the successful execution of projects and aligning them with organizational goals.

Responsibilities:

Project Administrator: Assist project coordinator and project managers in the planning and execution of projects, including scheduling meetings, tracking project milestones, and managing deadlines. Documentation Management: Maintain and organize project documentation, including project plans, status reports, meeting minutes, and change requests. Ensure all documents are up-to-date and accessible. Communication: Support effective communication by distributing project updates and gathering feedback. Data Analysis and Reporting: Assist in collecting and analyzing project performance and quality data. Prepare regular reports on project status, risks, and resource utilization for management review. Process Improvement: Identify opportunities for improving project processes and tools. Assist in implementing best practices within the PMO to enhance efficiency. Meeting Support: prepare materials for project meetings, including agendas, presentations, and follow-up action items. Ensure that meetings are effectively documented, and outcomes are communicated. Resource Management: Effectively work multiple staffing requests simultaneously and accurately track demand status in workforce management systems. Administrator Staff Augmentation contracts/projects and resource placements under the guidance of the Resource Manager. Receive timecards and validate correctness with our clients. Obtain invoice approval from our clients and process billing lines within our project management system for the Finance team to invoice or pay our delivery partners.  Compliance and Standards: Ensure that all project documentation and processes adhere to organizational standards and regulatory requirements.

Basic Qualifications:

A degree candidate would be preferred, however entry level certification in the field of project management will also be accepted.  1 to 2 years of experience in project administration, preferably within a PMO environment. Proficient in project management software (e.g., Smartsheet; MS Project, Asana, Trello) and MS Office Suite (Excel, Word, PowerPoint). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to work collaboratively in a team environment and manage multiple tasks simultaneously. Basic understanding of project management methodologies (e.g., Agile, Waterfall) is a plus. Must have English language proficiency.

Travel: 

N/A

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