Administrative Assistant

hace 3 días

Mexico City Sagan A tiempo completo

Job Title: Administrative Assistant - Latam
Location: Remote (EST Timezone)

Work Schedule: Monday to Friday, 9AM to 5PM EST

Job Description:

We are seeking a diligent Administrative Assistant to manage our company's financial communications and transactions. This pivotal role involves streamlining our financial inbox, ensuring accurate financial documentation, and managing billing requests efficiently. You will act as the central point for collecting and processing essential financial data, supporting our team in maintaining precise financial records and client billing operations.

Key Responsibilities:

  • Email Management: Take charge of the Financials inbox, sorting and triaging emails to ensure timely responses and action.
  • Receipt and Transaction Coordination: Collaborate with Executive Assistants to collect receipts and ensure transactions are accurately coded before integrating them into our financial ledger.
  • Invoice Processing: Obtain vendor and contractor invoices and enter details into our accounting system, Xero, and maintain our payables documentation.
  • Billing Management: Handle client billing inquiries and requests, coordinating directly with account managers and clients to resolve issues and fulfill billing needs.

Required Skills and Experience:

  • Software Proficiency: Proficient with Google Workspace and Zoom. Experience with HubSpot or financial software such as Xero would be highly advantageous.
  • Organizational Skills: Excellent organizational ability to manage multiple tasks and communications efficiently.
  • Attention to Detail: High attention to detail, ensuring accuracy in all financial documentation and communications.
  • Communication Skills: Strong communication skills to effectively liaise with team members, vendors, and clients.

Nice-to-Haves:

  • Financial Acumen: Background in finance or a related field, though not required, would be beneficial.
  • Remote Work Experience: Experience working in a remote environment, demonstrating the ability to maintain productivity and coordination.

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