Administrative Assistant

hace 2 semanas

Mexico City Sagan A tiempo completo

Job Position: Administrative Assistant
Location: Remote PST Timezone)

Work Schedule: Monday - Friday, 9:30 AM to 5:30 PM PST

Job Description:

As an Administrative Assistant to our dynamic marketing agency, you will play a pivotal role in supporting our media department's operations. Your responsibilities will encompass administrative tasks, communication with media vendors, and meticulous data management. You will collaborate closely with the media team and engage extensively with various media outlets, including print, out-of-home, and radio vendors. This role is perfect for someone who thrives in a fast-paced environment, excels in administrative duties, and possesses strong communication and data management skills.

Responsibilities:

  • Administrative Support:
    • Schedule and coordinate meetings for the media team.
    • Prepare meeting agendas and coordinate vendor contracts.
    • Resolve finance accrual issues and assist in creating and organizing SOPs.
  • Communication and Coordination:
    • Maintain regular communication with media vendors.
    • Support the media team by working with vendors to create and revise proposals and visuals.
  • Data Management and Reporting:
    • Maintain and update the vendor database.
    • Compile media statistics and data for reporting purposes.
  • Media Bookings and Asset Coordination:
    • Reserve media placements with vendors and obtain necessary information and assets for media plans.
  • Media Kit and Pitch Deck Support:
    • Assist in keeping media kits current and supporting the team in creating and maintaining pitch decks.
  • Vendor Database Maintenance:
    • Enter new vendor information into the database and update existing records.
  • Contract Management:
    • Keep track of annual contracts with media vendors and ensure documentation is current and accessible.

Requirements:

  • Experience in administrative support or a similar role.
  • Proficiency in G Suite, ClickUp, Slack, and WeChat.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and a high level of accuracy in data management.

Nice-to-Haves:

  • Experience working with media vendors.
  • Customer relationship experience.
  • Database management knowledge.

  • Administrative Assistant

    hace 3 semanas

    Mexico City Capital One A tiempo completo

    WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de MexicoAdministrative Assistant Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment.  You will partner with...

  • Administrative Assistant

    hace 4 semanas

    City, México United Nations A tiempo completo

    **Job Opening** **Job Opening ID**: 222712 **Job Network** : Gestion et administration **Job Family** : Administration **Category and Level** : Catégorie des services généraux et catégories apparentées, G-4 **Duty Station** : MEXICO CITY **Department/Office** : International Civil Aviation Organization **Date Posted** : Nov 27, 2023 **Deadline**...

  • Executive Assistant

    hace 1 mes

    Mexico City Sur A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Administrative Assistant

    hace 4 semanas

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Administrative Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...

  • Executive Assistant

    hace 2 semanas

    Mexico City Idemia A tiempo completo

    Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our...

  • Recruitment Assistant

    hace 3 días

    Mexico City Sagan A tiempo completo

    Job Title: Recruitment Assistant / ScreenerLocation: Remote (PST Timezone)Work Schedule: Monday - Friday, 7 AM to 3 PM PSTRole Overview:As part of our expansion plans, we are seeking a motivated Recruitment Assistant / Screener to join our HR team and support our hiring efforts.As a Recruitment Assistant / Screener, you will play a crucial role in...

  • Technical Administrative Assistant

    hace 1 mes

    Mexico City Siemens Energy A tiempo completo

    Technical Administrative Assistant About the Role Location Mexico Ciudad de Mexico Mexico City Country/Region: Mexico State/Province/County: Querétaro Company Siemens Energy, S. de de Organization EVP Global Functions Business Unit Competence Hub Full / Part time Full-time Experience Level Early Professional A Snapshot of Your Day ...

  • Administrative Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking a qualified Administrative Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.This is a Part-Time...

  • Assistant Commercial Navigator

    hace 1 mes

    Mexico City Ikea A tiempo completo

    Job Description We want to fill this position with an energetic professional to work closely with the Retail Project Leaders to monitor and track the financial status of our IKEA projects with special focus on retail cost. The Assistant Commercial Navigator (IKEA Project) shall support the implementation of retail budget and cost control measures...

  • Executive Assistant

    hace 3 días

    Mexico City Sur A tiempo completo

    Our client is looking for an experienced Executive Assistant to perform a variety of administrative tasks and support for their company’s founders. Responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able...

  • Travel Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Travel Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is located...

  • Administrative Assistant.g4

    hace 4 semanas

    City, México International Civil Aviation Organization - ICAO A tiempo completo

    **Job Opening** **Job Opening ID**: 222712 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : Catégorie des services généraux et catégories apparentées, G-4 **Duty Station** : MEXICO CITY - **Department/Office** : International Civil Aviation Organization **Date Posted** : Nov 27,...

  • Program Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Program Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is located...

  • Procurement Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Procurement Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...

  • Accounting and Finance Assistant

    hace 7 días

    City, México Edelman A tiempo completo

    The responsibilities of the Accounting and Finance Assistant includes budgeting, reporting, and bookkeeping. The applicant also helps manage accounts, prepares financial records, and gives administrative support to the organization's accounts department. This entry-level position requires at least an associate degree in accounting, finance or similar. Main...

  • Executive Assistant

    hace 1 mes

    Mexico City Takeda A tiempo completo

    Description The Future Begins Here At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet. Mexico City has been selected to be home to Takeda’s recently launched Innovation Capability Center thanks to...

  • Bright, Sparky and Confident Team Assistant Needed

    hace 4 semanas

    City, México Progressis A tiempo completo

    Bright, Sparky and Confident Team Assistant Needed - Job Reference 04/4304- Added : 30/11/2023- Expiry : 28/12/2023- £28,000 - £30,000- London- Contract Type: Perm- A wonderful company is in need of someone enthusiastic, proactive and positive to join their dynamic, social and collaborative team. It will be incredibly varied, calling for someone...

  • Policy Unit Program Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Policy Unit Program Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position...

  • Drug Demand Reduction Program Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent a Spanish speaking Drug Demand Reduction Program Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to...

  • Chevening Administrative Assistant

    hace 4 semanas

    City, México Foreign & Commonwealth Office A tiempo completo

    Job Description (Roles and Responsibilities) 1 **Main Purpose of Job**: The Chevening Scholarship Programme is the British Government’s flagship global scholarship Programme, funded by the Foreign, Commonwealth and Development Office (FCDO) and partner organisations. It celebrated its 40th anniversary in 2023. Chevening identifies future leaders and key...