Operations Coordinator

hace 3 días

Mexico City Sagan A tiempo completo

Job Title: Operations Coordinator - Construction and Maintenance - LATAM
Location: Remote (CST Time zone)
Salary Range: up to 2000 USD

Work Schedule: Monday-Friday, 8:00 AM to 4:00 PM CST

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Client Overview:

Sagan represents a company seeking a highly organized and detail-oriented Operations Coordinator to join their team. The ideal candidate will have a background in customer service and scheduling, with the ability to manage multiple tasks efficiently. This role involves creating and maintaining schedules for construction and cleaning teams, coordinating deliveries, communicating with residents, and handling various administrative tasks.

Key Responsibilities:

  • Schedule Management: Create and maintain schedules for construction teams and cleaning teams, ensuring all tasks are assigned and deadlines are met.
  • Delivery Coordination: Coordinate deliveries from Lowes, Home Depot, and other suppliers to our properties, ensuring timely and accurate delivery of materials.
  • Resident Communication: Follow up on instances where the move-in experience for residents wasn't satisfactory and communicate with nearby residents about upcoming renovations to manage expectations regarding noise and disruptions.
  • Vendor Invoicing: Create and manage vendor invoices, ensuring accuracy and timely processing.
  • Data Management: Collect, interpret, and present month-end data, providing insights and recommendations for process improvements.

Skills and Qualifications:

  • Proven experience in customer service and scheduling.
  • Exceptional organizational skills and attention to detail.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and manage multiple tasks effectively.
  • Proactive problem-solving abilities and a positive attitude.
  • Proficiency in Google Suite (Calendar, Email, Docs, Excel, Sheets, etc.)

Nice-to-Haves:

  • Knowledge of Appfolio property management software.
  • Experience in coordinating with vendors and managing deliveries.
  • Background in construction or property management is advantageous.

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