Expeditors | Account Receivable Agent

hace 7 días

nuevo laredo, México Expeditors A tiempo completo

Company Description

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

  • 15,000 trained professionals
  • 250+ locations worldwide
  • Fortune 500
  • Globally unified systems

Job Description

Scope of Position

The Account Receivable Agent is responsible for managing Accounts Receivables processes, including receiving and recording of receipts and assisting in the Credit Management process, ensuring Customers remain within agreed credit and payment terms.

Metrics

  • Finance
    • A/R within terms – 100% of A/R within customers’ credit terms.
    • Reserves – No reserves (A/R).
  • Culture
    • Exemplify Our Culture, Mission and Goals.
    • Follow the 10 Critical Success Factors.
  • Training & Personnel Development
    • Comply with the 52-hour training per year (4.33 per month).
    • Complete all mandatory training timely.

Administration and Personnel Management

  • Maintain excellence in internal service execution within the Accounting department.
  • Engage with team members daily and participate in check-in, weekly, and monthly meetings as necessary.
  • Build healthy cross-functional relationships and promote team spirit and cohesiveness in the department.
  • Own your self-development; prepare, follow-up, and execute on your personal development goals.
  • Understand and implement the company controls, policies, procedures, processes, applications, tools, and systems.
  • Participate in the Accounting team on initiatives and projects.
  • Support projects and initiatives at every level across departments.

Finance & Operations

  • Collaborate with Accounting Lead, Accounting Supervisor, DM, and Operations Manager on initiatives and priorities.
  • Utilize all Expeditors systems and tools, especially the Accounting system.
  • Download Account Receivable (A/R) report weekly; ensure to review all customers at least once a week.
  • Follow up on all receivable invoices after IVM is updated; initiate invoice resend process if necessary.
  • Provide the customer with their CFDI Payment Complement once the deposit has been applied.
  • Follow up on open credits in the system for immediate refund.
  • Keep AR notes updated weekly.
  • Provide up-to-date detailed collection notes in the ARCM system (Accounts Receivable Collection Management).
  • Escalate problems or concerns to the Accounting Management team as needed.
  • Research all deposit & Journal Voucher postings for discrepancies and submit JV entry for corrections.
  • Submit timely A/R responses to CHQ or MEX REG when required.
  • Collect on A/R reserves to avoid bad debt write-off (A/R over 4 months).
  • Record receipts in exp.o Accounting system and allocate per the remittance advice, ensuring no receipts are left unallocated at month-end.
  • Safeguard company assets by effectively managing daily Accounts Receivable operations and assisting in Credit Management operations to improve cash flow and liquidity.
  • Generate and deliver timely Statements and perform timely reconciliations.
  • Maintain a filing system in accordance with internal and local document retention policies.
  • Assist Controller with Credit tasks in line with the Global Credit Policy.
  • Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.

Compliance

  • Understand and comply with company internal controls, specifically the Financial Process Control Documentation.
  • Promote compliance by diligently following all company policies and regulations.
  • Maintain the highest compliance levels for all applicable Accounting requirements.

Security, Health and Safety

  • Inform the Branch’s Health and Safety representative immediately of any unsafe conditions that could put employees at risk, as well as any incidents or accidents.

Qualifications

To be the most effective in this position we are looking for the following skills and experience:

  • Bachelor's degree in Accounting/Finance.
  • 1-2 years of experience in Accounting preferred.
  • Strong knowledge of Accounting and Finance.
  • Ability to learn and apply global logistics industry processes and procedures.
  • Exhibit a leadership style that empowers, coaches, and fosters a cohesive team environment.
  • Customer satisfaction-oriented with strong interpersonal and communication skills.
  • Ability to relate and influence employees at all levels.
  • Strong time management skills and attention to detail.
  • Problem-solving and business analytical skills.
  • Strong project management skills and ability to multitask.
  • Ability to complete work within standard procedures, guidelines, and office policies.
  • Self-driven personality with good business sense.
  • Strong computer skills, including data entry and knowledge of all Microsoft Office applications (intermediate level Excel skills).
  • Hands-on user skills with Expeditors’ applications as needed.
  • Fluency in English and Spanish.
  • Team player.
  • Proactive with ownership of assigned responsibilities.
  • Commitment to exemplifying Expeditors’ culture.
  • Excellent organizational and time management skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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