Office Assistant

Kennedys is looking for an Office Assistant to join our team based in Mexico. The successful individual will oversee office services function for the office and work closely with the local Office Manager to ensure the smooth running of the office and support with secretarial tasks.**Team**Kennedys Office team ensure that the firm's global offices are maintained and consistently delivered to a high standard.The Office Assistant will report to the local Office Manager and be a part of the Mexico Business Services Team. The Office Assistant will create and maintain professional relationships with fee earners, the administration team, business services, building management, vendors and suppliers.**Key Responsibilities**- Maintain a professional front of house with a high standard of presentation at all time, including the coordination of meeting rooms and set up equipment as required- Monitor, maintain and order stationery, kitchen supplies, office furniture and other supplies in accordance with budget controls set by the Office Manager- Maintain, with the Office Manager, all Health and Safety requirements, including maintenance of safety equipment and organizing training for First Aiders and Fire/Evacuation Wardens- Maintain the condition of the office to a high standard (both electronic and soft furnishings) and liaise with building management with regard to cleaning, repairs and maintenance- When necessary, help book travel for employees within the Mexico office, adhering to the travel policy.- Assistance to litigation team administrating and reporting general information of court documents.**Required experience**- Has performed in a similar role, preferably within a law firm- High level of IT literacy- Excellent communication and organization skills- Ability to work on own initiative- Flexibility and ability to manage change.**About Kennedys**Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,300 people worldwide across 43 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.**What do we have to offer?**We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable,straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.We develop careers in an innovative and collaborative global environment, with our values at the core. We believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other exciting opportunities are available including secondments to clients and our global offices as well as a comprehensive benefits package (details are available upon request).We've created a culture based on client service, professional excellence, hard work and trust. We deeply value the relationships we build with our clients and we know that they value our warm, friendly human approach. We are here to provide answers, recommendations, strategy and tactics.Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.