Office Manager

The Office Manager is responsible for maintaining office operations by receiving and distributing communications; maintain supplies and equipment; assist the office staff with administrative projects, systems and procedures and support additional administrative function as needed.The Office Manager is responsible for maintaining office operations by receiving and distributing communications; maintaining supplies and equipment; assisting the office staff with administrative projects, systems, and procedures; and supporting additional administrative functions as needed. This role is crucial for ensuring that the office runs smoothly and efficiently, providing a supportive environment for all staff.In addition to these core responsibilities, the Office Manager will coordinate various administrative tasks, such as scheduling meetings, managing office logistics, and facilitating communication between departments. By implementing and optimizing office procedures, you will enhance productivity and contribute to a positive workplace culture. Your ability to multitask and prioritize effectively will be key to supporting the overall goals of the organization.Collaboration with team members across different functions will be essential, as you will assist in project coordination and provide necessary administrative support to ensure successful outcomes. Your proactive approach and attention to detail will help maintain a well-organized office that fosters teamwork and efficiency.This position will report directly to the Country Lead and your responsibilities will include participating and assisting in BD and corporate activities as well as supporting strategic vision and projects. Your attention to detail and commitment to office administration and corporate activities will be essential in driving our office's success and contributing to our broader organizational goals.**Role accountabilities**:Position responsibilities include, but are not limited to:- Front Desk; Answer phones and greet clients/guests in a professional and positive manner. Forwards information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff.- Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items;- Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff. Develop and maintains office administrative procedures in compliance with corporate processes/policies.- Manages office overhead budget, explain variances. Works with Location Leader and Multi-Office overhead coordinator to review office budget as needed.- Maintains equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation.- Maintains company fleet by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation.- Liaison with Property Management for issue with facilities (Facilities management/ coordination)- Local contact for office; new hire onboarding, employee exit checklist - HR assistance; set up of phone extensions, I/T equipment and Diebold company security badges for new hires.- Supports office staff with document production and deliverables (incoming / outgoing). Incudes formatting, proofreading and editing documents and proposals as needed.- Coordinates catering, set up/tear down of internal/client meetings and events as needed.- Maintain schedule and coordination of conference room meeting spaces.- Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain).**Qualifications**- ESSENTIAL Bachelor’s degree in administration or Business (Degree and ID)- Preferably from transnational companies- +8-10 years of experience in administration in the A/E/C or equivalent industry- Experience with BD identification and coordination will be of value.- Market research experience and client relations development- Full command of verbal and written English communications skills.- Excellent writing, editing, and grammar skills- Strong leadership skills and ability to manage stakeholder’s expectations and build healthy interpersonal relationships.- Excellent communication, organizational, and time management skills.- Comfortable coordinating with individuals at different levels of the organizational hierarchy- Demonstrate to have a strong work ethic and being a highly motivated and self-driven person.- Strong software skills related to office/project management.- Flexibility to work with a variety of personalities- Strong multi-tasking and time management skills- Must be able to work efficiently and well under pressure- Native Spanish speaker with excellent written and spoken English language abi