Office Admin

hace 3 semanas

Tijuana, México ITCM A tiempo completo

**Job Title**:Office Admin**Reports to**:Chief Operating Officer**Department**:AdminThe Office Admin role includes administrative tasks and support in areas of operations and sales. The role requires attention to detail, time management skills, a high level of confidentiality and constant prospect/client interaction.**Basic Functions**:- Administrative Duties:- General Office:- Help optimize and maintain office common areas.- Performing general office manager duties and errands.- Monitor office supply and snack levels and reorder, as necessary in both San Diego and Tijuana offices.- Ensure all expense reimbursement requests follow the ITCM reimbursement policy.- Maintain the petty cash fund in San Diego and Tijuana offices.- Manage filing system, paper and electronic.- Scan daily mail and file accordingly.- Support general office needs in San Diego, Tijuana, and Philippines.- Scheduling support:- Assist the leadership team with daily management, scheduling, and coordination of their calendars.- Assist in scheduling, coordinating, and planning internal company events.- Assist in scheduling, coordinating, and planning external events.- Sales & Networking support:- Assist CEO with daily management, schedule, and coordination of his calendar.- Assist in general sales and networking process including scheduling one-to-one networking meetings, sales meetings, client meetings and events.- Attend in-person and remote meetings upon request. Ensure meetings are properly notated and any follow-up is completed.**Knowledge, Skills, and/or Abilities Required**:- Outgoing and friendly communication skills: such as telephony skills, communication skills, active listening and client care are a requirement.- The ability to multi-task and adapt to changes quickly is required.- Above average typing skills to ensure quick and accurate entry of service request details.- Self-motivated with the ability to work in a fast-moving environment.- Strong written, verbal, and presentation skills.- Computer and operating system knowledge.- Are results-oriented, self-motivated, energetic, professional, and reliable.- Experience coordinating teams and clients is highly preferred.**Educational/Skills/Experience**:- BA/BS, not required but preferred.- 3+ years of customer service.- Experienced with full Microsoft Suite**Benefits**:- Competitive salary based on experience and qualifications.- Health and additional benefits required by law.- Fun working environment and culture.- Great opportunity for advancement.- The statements above are intended to describe the general nature and level of work being performed by team members in this position. Other duties may be assigned as needed._- The statements above are intended to describe the general nature and level of work being performed by people assigned to this job. Other duties may be assigned as needed._**Salary**: $26,000.00 - $40,000.00 per monthWork Location: In person

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